Hot Sheet Detail

Cal South Admin Hot Sheet | Thursday, December 6, 2012

December 06, 2012

Welcome to the Cal South Admin Hot Sheet, a monthly newsletter directed to all Affiliate Member League VIPs, coaches, referees and administrators. The Admin Hot Sheet is geared towards keeping you informed and updated on the latest association business, deadlines and special announcements.

Thursday, December 6, 2012




2013 Sports Authority State Cup | Presidents & Governors Divisions U9-U13 Entry Deadline


2013 Cal South National Cup | U12-U13 Entry Deadline


Election Nominations Deadline for Board Officer Positions


2012 Santa Margarita Catholic High School TOPSoccer Fest | Flyer -- Registration Form


Christmas Holiday | Cal South Corporate Office CLOSED


2013 Cal South National Cup | U12-U13 Cup-Tie Date/Bracket Draw


2013 Sports Authority State Cup | Presidents & Governors Divisions U12-U13 Cup-Tie Date/Bracket Draw


New Year's Holiday | Cal South Corporate Office CLOSED


2013 Sports Authority State Cup | Governors Division U9-U13 Roster Freeze


Credentialing Deadline for Affiliate Member Delegates for Cal South AGM Voting


2013 Sports Authority State Cup | Governors Division U9-U13 Start Date


2013 Sports Authority State Cup | Presidents Division U9-U13 Roster Freeze


Deadline for Ticket Purchases for 2013 Cal South Awards Banquet


2013 Sports Authority State Cup | Presidents Division U9-U13 Start Date


2013 Cal South National Cup | U12-U13 Roster Freeze


Soccer Nation Expo 2013 | Los Angeles Convention Center


VIP Coach Pass Holders Early Access Hour | Soccer Nation Expo 2013


2013 Cal South Awards Banquet | JW Marriott at L.A. Live


Cal South Annual General Meeting | Los Angeles Convention Center


2013 Cal South National Cup | U12-U13 Start Date

For full Cal South Calendar, please click here




Youngers Registration Deadline is Friday, December 7th for Cal South National Cup
& Sports Authority State Cup

Full Information and details can be found at

The registration deadline for the Youngers brackets for Cal South National Cup (U12-13) and Sports Authority State Cup (U9-U13) is Friday, December 7, 2012 at 11:59 p.m. for guaranteed entry into the Governors, Presidents and National Cup for applications with payments. December 7 is also the deadline for any Team Division Appeals per the Appeal Policy posted on the Cal South State Tournament website.

Cal South National Cup has been held annually since 1978, and is the primary springboard by which Cal South teams can advance through the US Youth Soccer National Championship Series. Champions at the National Cup (U12-U19) move forward to the US Youth Soccer Far West Regionals in June; champions there (U13-U19) advance to the US Youth Soccer National Championships in July. The cost for teams entering the Cal South National Cup is $745.

The Sports Authority State Cup is once again split into two separate divisions: Governors and Presidents. The registration fee for the Presidents Division is $665, while the fee for Governors is $565. The largest youth soccer tournament in the world, Cal South's State Cup competition has been held annually since 1978. U13-U17 champions in the Presidents Division advance to the US Youth Soccer Region IV Presidents Cup Championships in June; champions there move on to the US Youth Soccer National Presidents Cup Finals in July.

There are very specific guidelines about which division of State Cup your team can play, so please check out the Play Level Guideline Chart at You will also find links on that page which will take you to full information about each of the Cup competitions or to registration pages for each event.

Cal South Board Election Notice Updates

Request for Nominations for Board Officer Positions:

Executive Vice President and Treasurer

• Any Affiliate Member in Good Standing or any Director may nominate individuals for these offices.

Vice President of Youth

• Any Youth Council Member (league with approved Youth program) in Good Standing or any Director may nominate any individual for Vice President of Youth.

Any nominee may refuse the nomination or request removal of his name from the ballot. Completed nomination forms must be received in the Cal South email box, no later than 5:00 p.m., December 10, 2012.

AGM Credentialing

January 25, 2013, Friday: Record Date - In order for AGM voting eligibility (credentialed) Affiliate Members must, by 5:00 pm:

Be in Good Standing
• Have no Good Standing Criteria Violations
• Have delegate names filed at Cal South Fullerton Corporate Office


• All Delegates must be an officer (i.e., president, chair, vice president, secretary or treasurer) or director of the Affiliate Member
• Affiliate Member shall provide the Nominations, Elections and Credentials Committee a list of its Delegates on the Affiliate Member's letterhead.
• Delegate list must be emailed, as an attachment, on Affiliate Member's letterhead, to by 5:00 p.m., January 25, 2013.

Cal South Launches Online Release and Transfer Process

Cal South, in conjunction with Affinity Sports, launched the new online version of its Release and Transfer Process on Monday, November 26, 2012 within the Cal South Registration System. The new feature allows parents, registrars and District Commissioners to complete a release or transfer online from start to finish for the first time. Some of the more notable features to the online version of the Release and Transfer Process are:

1) Real-time tracking
2) A message alert system
3) Email notification at all stages of the process for parents, registrars and District Commissioners
4) Parents/families become the primary drivers by initiating the process online. The responsibility of contacting the head coaches of both the releasing and incoming teams is also placed expressly into their hands.

A new section on is devoted to explaining the new online process to our members. The Release and Transfer Process section includes separate instructions for both parents and registrars, augmented by videos that explain the steps. Helpful "Frequently Asked Questions (FAQ)" pages have also been created. You can access this section by visiting

If you have further questions about the new online version of our Release and Transfer Process, feel free to contact the League Account Management department for additional information at 714.451.1513.

IMPORTANT NOTE TO REGISTRARS: In order to make the release and transfer process run as smoothly as possible for all of the parties involved, please be aware of all incoming message alerts regarding the process, and respond to them in as timely a fashion as you can.

2013 Cal South Awards Banquet Tickets Going Fast
Annual celebration to be held after Soccer Nation Expo on Saturday, February 16 -click to order tickets

Ticket sales are still open online for the upcoming 2013 Cal South Awards Banquet, our annual celebration of the incredible accomplishments of our members, players, coaches and volunteers. The Cal South Awards Banquet will once again come alive on Saturday night, February 16, just after the lights have gone down on Soccer Nation Expo 2013 for the day. Dinner and awards will take place from 7:00 p.m. to 9:00 p.m. with cocktails beginning at 6:00 p.m.

GET YOUR TICKETS - Click here to order

Only 500 lucky individuals will be joining us for an evening filled with great food, entertainment, recognition and fun. Last year, the Awards Banquet sold out weeks in advance! Individual tickets are $75 apiece. Ticket orders are due in the Cal South Corporate Office no later than January 31, 2013 - don't delay - we sold out last year! Tickets will be available by will call during the cocktail hour.

If you have any inquiries about tickets, please contact

Come Join the Fun at the 2012 TOPSoccer Holiday Fest in December!
Rancho Santa Margarita High School | Sunday, December 16 |Download flyer

Cal South TOPSoccer and Santa Margarita Catholic High School will host the 2012 edition of their annual TOPSoccer Holiday Fest on Sunday, December 16 in Rancho Santa Margarita. The event will be a fun-filled, non-competitive afternoon of soccer activities for youth with special needs. All athletes will receive an event t-shirt, lunch and a participation medal.

TOPSoccer (The Outreach Program for Soccer) is a community-based training program for young athletes ages 5 and up with special needs. The goal is to enable young athletes with disabilities to develop their physical fitness, technical skills, courage and self-esteem, through the joy and excitement of playing soccer.

No prior soccer experience is needed for this event. Players must wear shin guards, and parents and/or guardians of players must be present. For more information, download our flyer by clicking here or our registration form here.

As an additional note, volunteers are needed for all TOPSoccer programs. Community service hours are available to high school students. Cal South TOPSoccer chair Sandy Castillo asks that anyone interested in volunteering to help out with TOPSoccer contact her at She will gladly get you in touch with the TOPSoccer program nearest to your area.

Cal South Introduces Major Changes in Sanctioned Tournament Promotions
Download insertion order here

Over the past couple of years, Cal South has taken in a lot of feedback concerning how we list and help promote our sanctioned tournaments in our various publications and on our website, We now officially announce that numerous changes to this process are now in effect, with a launch of new sanctioned tournament advertising options in early January 2013.

Starting in January, we will direct all coaches to the online Sanctioned Tournament Listing where, for the first time, EVERY sanctioned tournament will have their logo and information listed. Inclusion of a tournament's logo on our website will now be an automatic benefit of being a Cal South sanctioned tournament. The online listing will display all upcoming sanctioned tournaments, including logos, entry deadlines, fees, age brackets, locations and vital contact information.

The annual Tournament Guide and monthly Tournament Spotlight emails that were part of the former Tournament Guide Package will no longer be produced, nor will listings be placed in Cal South Soccer Magazine following the November issue. To replace the Tournament Guide and Spotlight, we will offer two new and exciting advertising options:

• Enhanced listing on the Sanctioned Tournaments page at www.

* Highlighted listing.
* Additional 200-character, mouse-over pop-up description. Showcase your tournament and describe unique features; e.g. "fields located less than 5 miles from Disneyland", "play against international teams" etc.

• Monthly email blast ad spaces.

* Emails sent to 20,000+ coaches and league VIPs at the start of each month.
* Tournaments may purchase positions in multiple months' emails to get additional exposure.
* Prices are tiered and based on your ad location. Ad location based on first-come, first-serve availability. The first email will be sent early January 2013.
* Tournaments that do not purchase an ad will NOT be directly listed in the email. All monthly emails will be sent with a link back to the online listing that includes ALL Cal South sanctioned tournaments.

These advertising options are available exclusively to Cal South sanctioned tournaments. Click here to download our insertion order for examples and rates.

Information about Cal South Sanctioned Tournaments will also be distributed at the "Big 3" annual soccer shows in early 2013: the combined NSCAA Coaches Convention/US Youth Soccer Workshop in Indianapolis, Indiana and Cal South's own Soccer Nation Expo at the Los Angeles Convention Center on February 16 and 17, 2013.

For more information, please contact Brittney Gamble | 714.451.1540 |

Please Keep Cal South Aware of Any League or Club Board of Directors & VIP Changes

Has your league or club made any changes to your board of directors recently? If you have new board members, members changing their role within your board, or new contact information for current board members, it is most important that Cal South is made aware of these changes via email. Having the most current information made available to Cal South will help us in contacting you about important meetings, events and updates, and also in recognizing league or club delegates during Cal South elections.

If you have any board changes, please fill out the Affiliate Member Board and VIP Contact List (click here) and forward those changes to your respective Cal South League Account Manager:

Victor Villlanueva for Districts 1, 5, 6 & 7
Jorge Sotelo for Districts 2, 3 & 4
Anthony Morales for all adult leagues

Good Standing Full Review for Affiliate Member Leagues and Clubs is Underway

As a continuance of the "Good Standing" policy, a full review of the Affiliate Member Criteria began this month (December 2012). The review will consist of status updates on Financial, Corporate, 501(c)(3) determinations, Risk Management, the 5-team requirement, VIP updates, as well as Rules and Regulations.

This policy outlines how an Affiliate Member maintains their good standing, a fair notification period and the process and appeal rights of a member prior to any loss of privileges and membership. This policy in its entirety went into effect on October 1, 2011, and can be found on the Cal South website by clicking here.

Goal Safety: An Important Concern for All Cal South Affiliate Member Leagues and Clubs
Brush Up on Important Goal Safety Tips

It is vital that all coaches and team administrators be aware of the importance of goal safety. Many injuries related to soccer do not occur on the field of play, but rather before and after games, and usually in the transport, improper placement or misuse of soccer goals. To help all Cal South members understand this important issue, please feel free to download and circulate the following PDFs:

Kwik Goal Safety First Program Booklet (PDF 1.3MB)

This booklet includes:

• Myths vs. facts concerning soccer goals and soccer goal-related injuries
• Pre-match soccer goal checklist
• Post-match soccer goal suggestions
• Tips on anchoring goal systems and their proper use
• Soccer goal net safety
• Soccer goal purchasing guideline and checklist

Guidelines for Movable Soccer Goal Safety (PDF 238KB)

This booklet includes information on:

• Soccer goal injuries
• Rules
• Design/construction guidelines
• Anchoring/securing/counterweighting guidelines
• Goal storage guidelines

Risk Management Policy: A Reminder on Card Printing

All administrators MUST complete the Live Scan process; this includes coaches, managers, team parents, board members and tournament directors. A card can NOT be printed until the Corporate Office has received approval from the Department of Justice. The process can take up to 14 business days to complete.

If you log into your Cal South Registration System account and see an R with a red circle around it, please contact Lisa Wolfs in the Risk Management Department, at 714.451.1520 or Click here for more information on getting your Live Scan done.

If you are an adult referee that will be refereeing youth matches, you will need to have an approved Risk Management on the Registered Officials List to be able to be assigned youth matches.

Join the Cal South Coaches Association and Get an Automatic NSCAA Membership!
Members also gain automatic access to

Cal South has teamed up with the NSCAA (National Soccer Coaches Association of America) to bring an incredible offer to all soccer coaches in the Southern California area. The new Cal South Coaches Association allows its member coaches to have access to training and development courses and materials like never before!

Membership is only $55 per year and comes with a long list of great benefits, including an automatic one-year membership with the NSCAA (normally $85 annually), the largest soccer coach organization in the world with over 30,000 members. Members also receive automatic access to, where they can create coaching lessons and drills live online. This brings you membership in three great organizations at the same time! A full list of benefits and other information can be read here:

To register for the Cal South Coaches Association, please click here

Is Adult Soccer in Your Organization's Future? Here's How to Start...

Is your youth organization contemplating adding a new adult (men's, women's or coed) recreational or competitive program, but not sure where to begin? Please contact Luis Salcedo at 714.451.1507 or at to assist you with the process to start a new adult program. It's easier than you might think.



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Fundraising Directory Find-A-League How to Become a Referee


About Cal South:
The California State Soccer Association - South (Cal South) is a 501(c)(3) non-profit corporation, organized in the State of California for the purpose of providing athletic opportunities for both youth and adult soccer players in our community. Cal South is an affiliate member of US Youth Soccer and the United States Soccer Federation (USSF). Further information on Cal South and its programs can be obtained via the organization's website at or
by contacting the Cal South Corporate Office at 714.778.2972.