Hot Sheet Detail

Cal South Admin Hot Sheet | Friday, November 9, 2012

November 09, 2012

Welcome to the Cal South Admin Hot Sheet, a monthly newsletter directed to all Affiliate Member League VIPs, coaches, referees and administrators. The Admin Hot Sheet is geared towards keeping you informed and updated on the latest association business, deadlines and special announcements.

Friday, November 9, 2012




Cal South Board of Directors' Meeting | Cal South Corporate Office


Thanksgiving Weekend - Corporate Office CLOSED


End of Roster Freeze Period for Fall 2012 season


2012 NCAA Women's College Cup | Torero Stadium, San Diego


"An Inside Look at the U.S. Women's National Team" Coaching Symposium | Francis Parker School & Crowne Plaza-San Diego


2013 Sports Authority State Cup | Presidents & Governors Divisions U9-U13 Entry Deadline


2013 Cal South National Cup | U12-U13 Entry Deadline


Cal South Board of Directors' Meeting | Cal South Corporate Office


2012 Santa Margarita Catholic High School TOPSoccer Fest | Flyer -- Registration Form


Christmas Holiday | Cal South Corporate Office CLOSED


2013 Cal South National Cup | U12-U13 Cup-Tie Date/Bracket Draw


2013 Sports Authority State Cup | Presidents & Governors Divisions U12-U13 Cup-Tie Date/Bracket Draw


New Year's Holiday | Cal South Corporate Office CLOSED

For full Cal South Calendar, please click here


Cal South, U.S. Soccer & LA84 Foundation Present Coaching Symposium at NCAA Women's College Cup
"An Inside Look at the U.S. Women's National Team Program"
November 30-December 2, 2012 | Francis Parker School and Crowne Plaza-San Diego | Register Here

Cal South has teamed up with U.S. Soccer and the LA84 Foundation to present a coaching symposium at the 2012 NCAA Women's College Cup in San Diego in late November. Titled, "An Inside Look at the U.S. Women's National Team Program," the symposium is scheduled to feature guest clinicians from the U.S. Soccer National Coaching Staff, including April Heinrichs, Women's Technical Director, and Jillian Ellis, Women's Development Director.

Coaches will have an opportunity to learn more about the changes that Heinrichs and Ellis have introduced into the U.S. Soccer Youth National Team program, as well as observe some of the training techniques and sessions that are taking place at the Federation level.

The field portions of the symposium will take place at the Francis Parker School in San Diego and the classroom sessions will take place at the Crowne Plaza-San Diego from November 30 through December 2, 2012. The symposium is being held in conjunction with the 2012 NCAA Women's College Cup, hosted at the University of San Diego's Torero Stadium. Participants will receive tickets to all three College Cup matches as part of their clinic fee.

Coaches holding an "A" License will receive three (3) Continuing Education Units (CEUs) for attending and submitting a post-symposium assignment. If you are a member of U.S. Soccer's CoachesNet or the Cal South Coaches Association, the cost of the 3-day clinic will be $150; the non-member fee is $195. To learn more details about the Cal South Coaches Association, please visit

To register now, click here. For full press release and session schedule, click here.

The University of San Diego set to host 2012 NCAA Women's College Cup

The University of San Diego is honored to host the 2012 NCAA Women's College Cup, the culmination of the 2012 Division I Women's Soccer Championship. The College Cup matches will be held at Torero Stadium, one of the nation's premier collegiate soccer venues, in beautiful sunny San Diego. This will be the first time the Women's College Cup has been held on the West Coast since 2000 when San Jose State University hosted the event. In addition to the exciting action on the pitch, fans will have the opportunity to participate in Fan Fest activities two hours prior to the semifinals and final match at Torero Stadium.

Tickets are now on sale for $40, which includes admission to both semifinal matches (Nov. 30) and the national championship match (Dec. 2).

Event: NCAA Women's College Cup

Dates: Semi-finals- 11/30/12 5:30 PM & 8:00 PM | Championship- 12/2/12 1:00 PM

Place: University of San Diego's Torero Stadium
Ticket Price: $40 (includes admission to all three games)
Tickets can be purchased here: NCAA Women's College Cup Tickets



Youngers Registration Deadline is December 7th for Cal South National Cup
& Sports Authority State Cup

Full Information and details can be found at

The registration deadline for the Youngers brackets for Cal South National Cup (U12-13) and Sports Authority State Cup (U9-U13) is December 7, 2012.

Cal South National Cup has been held annually since 1978, and is the primary springboard by which Cal South teams can advance through the US Youth Soccer National Championship Series. Champions at the National Cup (U12-U19) move forward to the US Youth Soccer Far West Regionals in June; champions there (U13-U19) advance to the US Youth Soccer National Championships in July. The cost for teams entering the Cal South National Cup is $745.

The Sports Authority State Cup is once again split into two separate divisions: Governors and Presidents. The registration fee for the Presidents Division is $665, while the fee for Governors is $565. The largest youth soccer tournament in the world, Cal South's State Cup competition has been held annually since 1978. U13-U17 champions in the Presidents Division advance to the US Youth Soccer Region IV Presidents Cup Championships in June; champions there move on to the US Youth Soccer National Presidents Cup Finals in July.

There are very specific guidelines about which division of State Cup your team can play, so please check out the Play Level Guideline Chart at You will also find links on that page which will take you to full information about each of the Cup competitions or take you to registration pages for each event.

It's Cal South Awards Banquet Nomination Time Again!
Annual celebration to be held after Soccer Nation Expo on Saturday, February 16 -click to order tickets
Click the links below to nominate your favorites orgo here for more information

Ticket sales and the award nomination process are both now open online for the upcoming 2013 Cal South Awards Banquet. If you are interested in nominating your favorite players, coaches, parents or volunteers for their hard work and dedication to the sport of soccer throughout 2012, this is your opportunity. Please click on the links in the chart below to fill out your nominations. The deadline for all nominations is November 30, 2012.

The Cal South Awards Banquet, our annual celebration of the incredible accomplishments of our members and volunteers, will once again come alive on Saturday night, February 16, just after the lights have gone down on Soccer Nation Expo 2013 for the day. Dinner and awards will take place from 7:00 p.m. to 9:00 p.m. with cocktails beginning at 6:00 p.m.

HOW TO GET TICKETS - Click here to order

Only 500 lucky individuals will be joining us for an evening filled with great food, entertainment, recognition and fun. Last year, the Awards Banquet sold out weeks in advance! Individual tickets are $75 apiece. Ticket orders are due in the Cal South Corporate Office no later than January 31, 2013 - don't delay - we sold out last year! Tickets will be available by will call during the cocktail hour.

If you have any inquiries about tickets, please contact

Click titles below to nominate your candidate(s) or get more information
2012 Cal South Parent of the Year
2012 L.A. Galaxy Volunteer of the Year
2012 Cal South Recreational Achievement Award
2012 AstroTurf Grow the Game Award
2012 Sports Authority Players of the Year - Boys & Girls
2012 Nike Developmental Coaches of the Year - Boys and Girls
2012 Nike Competitive Coaches of the Year - Olders/Youngers, Boys/Girls
Roster Freeze Period Ends on November 26
Be Aware that the State Cup/National Cup Draw/Cup-Tie Date Starts Up on December 26
Players Not Released by 11:59 p.m. on Dec. 26 Will Remain Cup-Tied to Current Team

The current roster freeze for the fall 2012-2013 season lifts on Monday, November 26, but teams have only a small window of opportunity before the draw/cup-tie date for State Cup and National Cup on December 26.

To coincide with the end of this roster freeze, Cal South will make its new online Release and Transfer process live on Monday, November 26. Details and instructions on how to use the new online process will be announced to the Cal South membership via email at that time.

If you have questions about the Release and Transfer process, please contact the Cal South League Account Management department at 714.451.1513.

Cal South Introduces Major Changes in Sanctioned Tournament Promotions
Download insertion order here

Over the past couple of years, Cal South has taken in a lot of feedback concerning how we list and help promote our sanctioned tournaments in our various publications and on our website, We now officially announce that numerous changes to this process are now in effect, with a launch of new sanctioned tournament advertising options in early January 2013.

Starting in January, we will direct all coaches to the online Sanctioned Tournament Listing where, for the first time, EVERY sanctioned tournament will have their logo and information listed. Inclusion of a tournament's logo on our website will now be an automatic benefit of being a Cal South sanctioned tournament. The online listing will display all upcoming sanctioned tournaments, including logos, entry deadlines, fees, age brackets, locations and vital contact information.

The annual Tournament Guide and monthly Tournament Spotlight emails that were part of the former Tournament Guide Package will no longer be produced, nor will listings be placed in Cal South Soccer Magazine following the November issue. To replace the Tournament Guide and Spotlight, we will offer two new and exciting advertising options:

• Enhanced listing on the Sanctioned Tournaments page at www.

* Highlighted listing.
* Additional 200-character, mouse-over pop-up description. Showcase your tournament and describe unique features; e.g. "fields located less than 5 miles from Disneyland", "play against international teams" etc.

• Monthly email blast ad spaces.

* Emails sent to 20,000+ coaches and league VIPs at the start of each month.
* Tournaments may purchase positions in multiple months' emails to get additional exposure.
* Prices are tiered and based on your ad location. Ad location based on first-come, first-serve availability. The first email will be sent early January 2013.
* Tournaments that do not purchase an ad will NOT be directly listed in the email. All monthly emails will be sent with a link back to the online listing that includes ALL Cal South sanctioned tournaments.

These advertising options are available exclusively to Cal South sanctioned tournaments. Click here to download our insertion order for examples and rates.

Information about Cal South Sanctioned Tournaments will also be distributed at the "Big 3" annual soccer shows in early 2013: the combined NSCAA Coaches Convention/US Youth Soccer Workshop in Indianapolis, Indiana and Cal South's own Soccer Nation Expo at the Los Angeles Convention Center on February 16 and 17, 2013.

For more information, please contact Brittney Gamble | 714.451.1540 |

Goal Safety: An Important Concern for All Cal South Affiliate Member Leagues and Clubs
Brush Up on Important Goal Safety Tips

It is vital that all coaches and team administrators be aware of the importance of goal safety. Many injuries related to soccer do not occur on the field of play, but rather before and after games, and usually in the transport, improper placement or misuse of soccer goals. To help all Cal South members understand this important issue, please feel free to download and circulate the following PDFs:

Kwik Goal Safety First Program Booklet (PDF 1.3MB)

This booklet includes:

• Myths vs. facts concerning soccer goals and soccer goal-related injuries
• Pre-match soccer goal checklist
• Post-match soccer goal suggestions
• Tips on anchoring goal systems and their proper use
• Soccer goal net safety
• Soccer goal purchasing guideline and checklist

Guidelines for Movable Soccer Goal Safety (PDF 238KB)

This booklet includes information on:

• Soccer goal injuries
• Rules
• Design/construction guidelines
• Anchoring/securing/counterweighting guidelines
• Goal storage guidelines


Good Standing Full Review for Affiliate Member Leagues and Clubs to Begin in December

As a continuance of the "Good Standing" policy, a full review of the Affiliate Member Criteria will begin in December 2012. The review will consist of status updates on Financial, Corporate, 501(c)(3) Determinations, Risk Management, the 5-team requirement, VIP updates, as well as Rules and Regulations.

This policy outlines how an Affiliate Member maintains their good standing, a fair notification period and the process and appeal rights of a member prior to any loss of privileges and membership. This policy in its entirety went into effect on October 1, 2011, and can be found on the Cal South website by clicking here.



Your League or Club Could Win a $2,500 Community Grant!

As you may be aware, US Youth Soccer has a partnership with the Liberty Mutual Insurance Responsible Sports program. As part of the Responsible Sports program Liberty Mutual Insurance gives out fifteen $2,500 Community Grants to youth sports organizations.

This money can be used to purchase equipment, travel funds, player scholarship etc. Anything the organization may need extra money to help with. The top 5 teams in each the small, large and school categories with the most quizzes credited to them will take home a $2,500 grant!

Visit\Grant for more information.

Come Join the Fun at the 2012 TOPSoccer Holiday Fest in December!
Rancho Santa Margarita High School | Sunday, December 16 |Download flyer

Cal South TOPSoccer and Santa Margarita Catholic High School will host the 2012 edition of their annual TOPSoccer Holiday Fest on Sunday, December 16 in Rancho Santa Margarita. The event will be a fun-filled, non-competitive afternoon of soccer activities for youth with special needs. All athletes will receive an event t-shirt, lunch and a participation medal.

TOPSoccer (The Outreach Program for Soccer) is a community-based training program for young athletes ages 5 and up with special needs. The goal is to enable young athletes with disabilities to develop their physical fitness, technical skills, courage and self-esteem, through the joy and excitement of playing soccer.

No prior soccer experience is needed for this event. Players must wear shin guards, and parents and/or guardians of players must be present. For more information, download our flyer by clicking here or our registration form here.

As an additional note, volunteers are needed for all TOPSoccer programs. Community service hours are available to high school students. Cal South TOPSoccer chair Sandy Castillo asks that anyone interested in volunteering to help out with TOPSoccer contact her at She will gladly get you in touch with the TOPSoccer program nearest to your area.

Risk Management Policy: A Reminder on Card Printing

All administrators MUST complete the Live Scan process; this includes coaches, managers, team parents, board members and tournament directors. A card can NOT be printed until the Corporate Office has received approval from the Department of Justice. The process can take up to 14 business days to complete.

If you log into your Cal South Registration System account and see an R with a red circle around it, please contact Lisa Wolfs in the Risk Management Department, at 714.451.1520 or Click here for more information on getting your Live Scan done.

If you are an adult referee that will be refereeing youth matches, you will need to have an approved Risk Management on the Registered Officials List to be able to be assigned youth matches.

Join the Cal South Coaches Association and Get an Automatic NSCAA Membership!

Cal South has teamed up with the NSCAA (National Soccer Coaches Association of America) to bring an incredible offer to all soccer coaches in the Southern California area. The new Cal South Coaches Association allows its member coaches to have access to training and development courses and materials like never before!

Membership is only $55 per year and comes with a long list of great benefits, including an automatic one-year membership with the NSCAA (normally $85 annually), the largest soccer coach organization in the world with over 30,000 members. This brings you membership in two great organizations at the same time! A full list of benefits and other information can be read here:

To register for the Cal South Coaches Association, please click here

Is Adult Soccer in Your Organization's Future? Here's How to Start...

Is your youth organization contemplating adding a new adult (men's, women's or coed) recreational or competitive program, but not sure where to begin? Please contact Luis Salcedo at 714.451.1507 or at to assist you with the process to start a new adult program. It's easier than you might think.



By-Laws, Rules &
Board Meeting
Corporate Office

Board of
Forms &
Risk Management Insurance - Youth Insurance - Adult Safety Information PAD Manual
Sanctioned Tournaments Adult Tournaments State
Laws of the Game
LA84-sponsored Coaching Courses Coaching Courses Free Classifieds Cal South Connect
Fundraising Directory Find-A-League How to Become a Referee


About Cal South:
The California State Soccer Association - South (Cal South) is a 501(c)(3) non-profit corporation, organized in the State of California for the purpose of providing athletic opportunities for both youth and adult soccer players in our community. Cal South is an affiliate member of US Youth Soccer and the United States Soccer Federation (USSF). Further information on Cal South and its programs can be obtained via the organization's website at or
by contacting the Cal South Corporate Office at 714.778.2972.