Hot Sheet Detail

Cal South Admin Hot Sheet | Thursday, November 3, 2011

November 03, 2011

Welcome to the Cal South Admin Hot Sheet, a monthly newsletter directed to all Affiliate Member League VIPs, coaches, referees and administrators. The Admin Hot Sheet is geared towards keeping you informed and updated on the latest association business, deadlines and special announcements.

Thursday, November 3, 2011


8/1-11/28 Roster Freeze Period for Fall 2011-2012 Season
11/5 Cal South Board of Directors Meeting
11/14 Tournament Guide Insertion Orders & Artwork Due at Corporate Office
11/24-25 Cal South Corporate Office Closed for Thanksgiving
12/2 2012 Sports Authority State Cup Youngers [U9-U13] ENTRY DEADLINE
12/2 2012 Cal South National Cup Youngers [U9-U13] ENTRY DEADLINE
12/3 Cal South Board of Directors Meeting
For full Cal South Calendar, please click here


Cal South National Cup & Sports Authority State Cup Youngers Deadline is December 2nd

The deadline for registering for the Youngers brackets in the 2012 Cal South National Cup (U12-U13) and Sports Authority State Cup (U9-U13) is coming up on December 2, 2011.

The cost for teams entering the National Cup is $745. The Sport Authority State Cup is once again split into two separate divisions: Governors and Presidents. Teams applying to take part in the Presidents Division pay a $665 entry fee, while those applying for the Governors Division pay $565 per team.

To register today or learn more information about the Sports Authority State Cup and Cal South National Cup competitions, please visit There are very specific guidelines about which division of State Cup your team can play, so please check out the Play Level Guideline Chart on the same page.

The 2012 Cal South Tournament Guide Insertion Order & Artwork Deadline is November 14
To download the insertion order, click here

Tournament directors and league VIPs should be aware that the deadline for getting their tournaments advertised in the annual Cal South Tournament Guide is coming up quickly on Monday, November 14, 2011. A completed insertion order, full payment and ad artwork needs to be received at the Cal South Corporate Office by November 14 in order to be included in this year's Tournament Guide.

The Cal South Tournament Guide Promotion Package is available exclusively to Cal South sanctioned tournaments, and includes:

• One full page color tournament ad in the 2012 Cal South Tournament Guide
• Enhanced listing with logo in the 2012 Cal South Tournament Guide
• Enhanced listing with logo on the
Sanctioned Tournaments page at
• Enhanced listing with logo in
Cal South Soccer Magazine
• Enhanced listing with logo in the Tournament Spotlight -
sample page

Readers of the Cal South Tournament Guide will have easy access to a full listing of sanctioned tournaments throughout 2012, including entry deadlines, fees, age brackets, locations and vital contact information. Cal South will distribute 25,000 copies of the 2012 Tournament Guide beginning in early January with a direct mailing to over 10,000 Cal South member coaches, managers and league VIPs. The remainder will be distributed at the "Big 3" annual soccer shows in early 2012: the NSCAA Coaches Convention in Kansas City, Missouri in January, the US Youth Soccer Workshop in Boston, Massachusetts in February, and Cal South's own Soccer Nation Expo at the Los Angeles Convention Center on February 25 and 26, 2012.

Download the 2012 Cal South Tournament Guide Insertion Order or view an online version of the 2011 Tournament Guide here.

For more information or to secure your spot in the 2012 Tournament Guide, please contact Brittney Gamble | 714.451.1540 |

New Rules Changes Announced for National Cup and State Cup

Several important new rules changes for the 2012 Cal South National Cup and 2012 Sports Authority State Cup were recently announced by the Cal South State Tournaments Committee. All rules changes are effective immediately.

New Rules Changes (September 2011)

22 Player Rosters: For National Cup only, it has been extended to include U14 and U15 age groups. For Presidents Cup and Governors Cup, there is no change.
Entering State Tournaments: Teams may enter the State or National Cup in a different age group than they were initially registered for in the current seasonal year as long as every player registered to the team is age appropriate for that competition's age group. This does not apply to Under-10, which must still play Under-10.
Use of the Club Pass for State and National Cups: The club will determine when a player is placed on a State Cup tournament roster. The club has the ability to move players from within the club onto and off of a team's State or National Cup tournament roster prior to the roster freeze. These moves within the club would not count as one of the five transfers as long as a nine player continuity is maintained.

For National Cup only, Club Passes can be used for Far West Regional and National Championship rosters as well. For more details, please consult the full rules for the State Cup here and the National Cup here.

2012 Cal South Awards Banquet: Ticket Sales and Nomination Process Now Open
Banquet to take place during Soccer Nation Expo 2012, Saturday, February 25 at JW Marriott L.A. Live
Click here for links to nomination forms | Click here to order banquet tickets

The Cal South Awards Banquet, Cal South's annual celebration of the incredible accomplishments of its members and volunteers, will come alive just after the lights have gone down on Soccer Nation Expo 2012 on Saturday, February 25 at the JW Marriott at L.A. Live. Dinner and awards will take place from 7:00 p.m. to 9:00 p.m. with cocktails beginning at 6:00 p.m.

Make sure you get your 2012 Cal South Awards Banquet tickets fast! Only 500 lucky individuals will be joining us for an evening filled with great food, entertainment, recognition and fun. Last year, the Awards Banquet sold out weeks in advance! Individual tickets are $75 apiece.

Ticket requests and payment must be received in the Cal South Corporate Office no later than February 10, 2012. To purchase tickets now, please click here.

Click on the links below to nominate your favorite parents, volunteers, coaches and players to be honored at the 2012 Cal South Awards Banquet. Each nomination form outlines the requirements for each candidate. if a form requires any attachments to be sent with the nomination, please follow the instructions carefully. All nominations must be completed and received by the Cal South Corporate Office by December 16, 2011 to be considered for an award.

Click on each link to fill out that award's online nomination form
2011 Cal South Parent of the Year
2011 L.A. Galaxy Volunteer of the Year
2011 NCSA Student-Athlete of the Year- coming soon
2011 Sports Authority Player of the Year
2011 Kohl's Recreational Achievement Award
2011 Nike Developmental Coach of the Year
2011 Nike Older Competitive Coach of the Year
2011 Nike Younger Competitive Coach of the Year

Cal South to Host U.S. Soccer National Spanish "C" License Coaching Course
Spanish-Only Course to be held in Ventura from December 7-11 & 15-18, 2011
Commuter Registration | Non-Commuter Registration

There are only a few more weeks left to register for the exclusive upcoming State-hosted National Spanish "C" Course, to be held in Ventura, California on December 7, 8, 9, 10, 15, 16, 17, 18, 2011. Spots in this course are going fast and will not be offered again until 2014. Don't miss out on this great opportunity!

Participants at U.S. Soccer's National Coaching Schools will have an opportunity to earn a nationally recognized license from U.S. Soccer, a member of Fédération Internationale de Football Association (FIFA), and the governing body of soccer in all its forms in the United States.

Coaches will interact with the nation's top-level instructors, including current and former national team, professional and international coaches. The licensing programs are focused on teaching soccer coaches up-to-date theoretical and practical knowledge to provide coaches with the ability to improve the everyday training environment for elite players and help them fulfill their potential as international, professional, collegiate or youth soccer players.

Applicants must be at least 18 years of age and have held the National "D" License for a minimum of 12 months. The course cost will be $450 for commuters and $650 for non-commuters, which includes seven nights' stay at La Quinta Inn in Ventura, CA.


For more information, please contact Elliott Spruell at 714.451.1553 or To see the full list of Cal South Coaching Education courses, including several "D" and "E" license courses coming up in December, click here.

NSCAA to Host 2-Weekend National Diploma Course in San Bernardino in January & February
To register:

The National Soccer Coaches Association of America (NSCAA), Cal South's official coaching education partner, will be hosting a two-weekend National Diploma coaching course in San Bernardino, California on January 27-29 and February 10-12, 2012. The registration deadline is January 16th and space is limited. Please follow this link to register:

About the NSCAA National Diploma

Information Sheet | Registration Form

The National Diploma is a 50-hour course designed to meet the needs of the more experienced coach, particularly those coaching at the high school level and above, or youth coaches with previous certification and a number of years working with the developing player.

It is strongly recommended that candidates complete the NSCAA Junior 6 Diploma, formerly called the Advanced Regional Diploma or USSF "D" license, prior to the course.

The overall objective of the National Diploma is to acquaint the coach with the needs of the American soccer player and provide an organized and progressive methodology of coaching those needs. Basic technical and tactical knowledge is the central theme of the course in a 6 v. 6 model.

The course includes sessions on the teaching process, psychological skills training and Laws of the Game. Participants receive a curriculum that outlines the course content and includes valuable resource material. Testing includes oral, written and practical (coaching) evaluations. Applicants must be at least 18 years of age.

Contact NSCAA So Cal State Technical Coordinator Cyndi Goodwin with any questions.
Phone: 951.217.4029 | Email:

Roster Freeze Period Ends on November 28th
Be Aware that the State Cup/National Cup Draw/Cup-Tie Date Starts Up on December 29th
Players Not Released by 11:59 pm on Dec. 28th Will Remain Cup-Tied to Current Team

If you or any of your players are considering changing teams, now is the time to review the Transfer/Release form and the requirements. The current roster freeze for the fall 2011-2012 season lifts on Monday, November 28, but teams have only a small window of opportunity before the draw/cup-tie date for State Cup and National Cup on December 29.

In order to make sure your player is properly released, make sure to follow these steps:

  1. Go to Under the Resources tab, choose Forms and Downloads, where you will find the Transfer/Release form to print out.
  2. Fill out the top portion, and then get all the required signatures which are necessary for the process. Please contact your DC for specific requirements.
  3. Make a copy of the form for your records, and then email or fax the form to your District Commissioner or Assistant DC. You can find contact information for the DCs and Assistant DCs here:
  4. Once you fax the form, your request will be reviewed and processed.
Important Insurance Updates

Please note that there have been some important changes to the Youth Soccer Insurance policy:

• The League/Club President verification signature is required to process the Youth Insurance Claim Questionnaire.
• Youth insurance claims for members with primary insurance are subject to a $500 deductible

· Youth insurance claims for members without primary insurance are subject to a $1000 deductible.

Still effective: A valid social security number is mandatory for any Soccer Accident Claim process to begin.

For more information about the Youth Soccer Insurance policy, please click here.

Team Activation and Card Printings

Have you activated your teams and printed cards? Read no further than the recent adoption of the Good Standing Policy and the importance of ensuring that you are in compliance. If you have any questions, regarding team activation or card printing please to contact us at 714.451.1513 or

Registrars: Be Sure that All Contact and Email Addresses for Your Teams are Current

Now that were in a relative calm period following the fall registration rush, it is time for registrars, leagues and clubs to make sure that the most current coach and player home and email addresses have been updated in the Cal South Registration System. Updating these addresses is important for a myriad of reasons, including easing the registration process for your teams going forward. Most importantly, the freshest contact information is the entry way for Cal South members to get timely updates about Cal South programs, courses and other membership benefits.

Are You Having Card Printing Issues on Your Mac?

Mac users: If you are experiencing the printing blues when trying to print player passes via Mac, please don't agonize any further. Affinity Sports can provide the personal touch by working with you individually on the issue. The Affinity Sports team is working on a broader solution to help improve the printing experience, but until then, if you need advice or help on getting your cards printed using a Mac, please contact 800.817.5977 toll free for the Affinity Sports Center and one of their support group advisers will assist you.

Fundraising Directory is Now Live on

If you are looking for fundraising opportunities for your team, league or club, look no further than On September 1st, we launched our new Fundraising Directory, which will allow you to sort through various fundraising organizations to find the perfect fit for your needs.

The Fundraising Directory is a paid advertising section. Inclusion of these companies on is not an endorsement of any of these companies and Cal South strongly suggests that you check references before making any financial commitments. To access the new Fundraising Directory, please click here.


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About Cal South:
The California State Soccer Association - South (Cal South) is a 501(c)(3) non-profit corporation, organized in the State of California for the purpose of providing athletic opportunities for both youth and adult soccer players in our community. Cal South is an affiliate member of the United States Youth Soccer Association (USYSA) and the United States Soccer Federation (USSF). Further information on Cal South and its programs can be obtained via the organization's website at or
by contacting the Cal South Corporate Office at 714.778.2972.