Hot Sheet Detail

Cal South Admin Hot Sheet | Friday, October 7, 2011

October 07, 2011

Welcome to the Cal South Admin. Hot Sheet,
a newsletter directed to all Member League VIPs, geared towards
keeping you informed and updated on the latest Association business

Friday, October 7, 2011


8/1 - 11/28 Roster Freeze Period for Fall 2011-2012 Season 10/6 - 10/9 USASA Midyear Meeting and Workshops - Clearwater, FL
10/14 Early Bird Discount Deadline for State Cup & National Cup 10/6 - 10/9 US Youth Soccer Region IV Meeting - White Fish, MT
10/14 Tournament Applications Due in Order to be Sanctioned by November Board Meeting & Tournament Guide Inclusion
10/21 - 10/23 USASA Coed Cup - Plano, TX
10/31 Tournament Applications Due in Order to be Sanctioned by December Board Meeting 10/23 - 10/30 U.S. Women's Youth National Teams Training Camps (U17, U18, U20) - Home Depot Center, Carson, CA
11/11 Tournament Guide Insertion Orders Due at Corporate Office 11/5 Cal South Board of Directors Meeting

. For full Cal South Calendar, please click here



Early Bird Discount Rates for National Cup & State Cup End in One Week
Take Advantage of these special rates through October 14, 2011 -- Rates Go Up $70 on Oct. 15
Registration is now open for the 2012 Cal South National Cup and the 2012 Sports Authority State Cup. The cost for teams entering the National Cup is $745. The Sport Authority State Cup is once again split into two separate divisions: Governors and Presidents. Teams applying to take part in the Presidents Division pay a $665 entry fee, while those applying for the Governors Division pay $565 per team.

Early bird discounts are still available for those teams which register and fully pay by October 14, 2011. Rates will go up by $70 per team registration on October 15:


Event Normal Team Rate Early Bird Discount Rate
(if paid by October 14, 2011)
Cal South National Cup $745 $675
Sports Authority State Cup
Presidents Division
$665 $595
Sports Authority State Cup
Governors Division
$565 $495


To register today or learn more information about the Sports Authority State Cup and Cal South National Cup competitions, please visit There are very specific guidelines about which division of State Cup your team can play, so please check out the Play Level Guideline Chart on the same page.


Sanctioned Tournament Applications must be submitted by OCTOBER 14th in Order to Be Approved In Time for 2012 Cal South Tournament Guide
Tournament Application link:

All league and club tournament directors should be aware that October 14, 2011 is the final deadline to submit applications for tournaments that are to appear in the 2012 Cal South Tournament Guide. All tournaments sanctioned by mid-November will be listed in the Tournament Guide, and options for additional advertising

October 14 | Eligible for approval at the November meeting (this is the last chance for inclusion in the 2012 Cal South Tournament Guide)
October 31 | Eligible for approval at the December meeting (no late application fee, but will not be published in the Tournament Guide)


The Tournament Guide Insertion Order is available for download here, and has been emailed to all Cal South tournament directors. If you have already sanctioned your tournament(s) for 2012, then your next deadline is to get your Tournament Guide Insertion Order sent in to the Cal South Corporate Office by November 11, 2011.

For more information, please go to or contact Raicheal Sutherland at


2012 Cal South Awards Banquet: Ticket Sales and Nomination Process Now Open
Banquet to take place during Soccer Nation Expo 2012, Saturday, February 25 at JW Marriott L.A. Live
Click here for links to nomination forms | Click here to place ticket orders
The Cal South Awards Banquet, Cal South's annual celebration of the incredible accomplishments of its members and volunteers, will come alive just after the lights have gone down on Soccer Nation Expo 2012 on Saturday, February 25 at the JW Marriott at L.A. Live. Dinner and awards will take place from 7:00 p.m. to 9:00 p.m. with cocktails beginning at 6:00 p.m.

Make sure you get your 2012 Cal South Awards Banquet tickets fast! Only 500 lucky individuals will be joining us for an evening filled with great food, entertainment, recognition and fun. Last year, the Awards Banquet sold out weeks in advance! Individual tickets are $75 apiece.

Ticket requests and payment must be received in the Cal South Corporate Office no later than February 10, 2012. To purchase tickets now, please click here.

Click on the links below to nominate your favorite parents, volunteers, coaches and players to be honored at the 2012 Cal South Awards Banquet. Each nomination form outlines the requirements for each candidate. if a form requires any attachments to be sent with the nomination, please follow the instructions carefully.

All nominations must be completed and received by the Cal South Corporate Off by December 16, 2011 to be considered for an award.


Click on each link to fill out that award's online nomination form
2011 Cal South Parent of the Year
2011 L.A. Galaxy Volunteer of the Year
2011 NCSA Student-Athlete of the Year - coming soon
2011 Sports Authority Player of the Year
2011 Kohl's Recreational Achievement Award
2011 Nike Developmental Coach of the Year
2011 Nike Older Competitive Coach of the Year
2011 Nike Younger Competitive Coach of the Year


Shutterfly Brings Free Team Websites to Cal South
Coaches and Admin: Please Be Sure to Activate Your Team's and Club/League's Codes
To this date, Cal South Team Sites have been created by Shutterfly for all full teams that have registered for the 2011 fall season. These easy-to-use sites are pre-filled with team roster and parent information, making it convenient for coaches to communicate and stay organized.

Coaches, if you have not done so already, please remember to ACTIVATE your FREE Team Sites. It only takes a few minutes. If you are a coach who lost or deleted their initial activation email, please go to and enter your email address in the box under "Find My Team Site" to have your activation email re-sent to you. If you would rather have your team manager, assistant coach or team parent handle the site set-up for you, please forward the activation email to them.

Shutterfly's Cal South Team Sites allow coaches and parents to...

Manage event schedules and player availability
Publish team roster, forms and announcements
Send auto reminders for practices and games
Share photos and videos privately and securely
Create photo books, team posters, photo mugs and more
100% Private and secure, only accessible by team coaches and parents
• Plus, learn how to get free photo books and collage posters for Cal South Team Site members!

To learn more, please click here.


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Cal South to Host Spanish Language National "C" License Course
Course to be held in Ventura from December 7-11 & 15-18, 2011 | Spanish Only
Commuter Registration | Non-Commuter Registration

Cal South is proud to announce that it will be holding a State-Hosted National Spanish "C" Course in Ventura, California on December 7-11, 15-18, 2011. Spots in this course are going fast and will not be offered again until 2014. Applicants must be at least 18 years of age and have held the National "D" License for a minimum of 12 months. The course cost will be $450 for commuters and $650 for non-commuters, which includes seven nights' stay at La Quinta Inn in Ventura, CA. This course will be taught in Spanish.

Coaches will interact with the nation's top-level instructors, including current and former national team, professional and international coaches. The licensing programs are focused on teaching soccer coaches up-to-date theoretical and practical knowledge to provide coaches with the ability to improve the everyday training environment for elite players and help them fulfill their potential as international, professional, collegiate or youth soccer players.


For more information, please contact Elliott Spruell at 714.451.1553 or


Cal South Board of Directors Adopts Resolution on "Good Standing"
Policy went into full effect on October 1, 2011
Following the "Good Standing" policy for Affiliate Members going into effect as of October 1, notifications were sent out on October 6 to any Affiliate Member leagues or clubs that have not remained in compliance with the policy.

Cal South Bylaw Article IV, Section 5. Members in Good Standing, states that "An Affiliate Member shall be deemed in Good Standing only when it meets all of the criteria for Good Standing as may be set forth in a resolution by the Board from time-to-time." On July 23, 2011, the Cal South Board of Directors adopted a resolution which formalizes this criteria for all Affiliate Members.

This policy outlines how an Affiliate Member maintains their good standing, a fair notification period and the process and appeal rights of a member prior to any loss of privileges and membership. This policy in its entirety went into effect on October 1, 2011, and can be found on the Cal South website by clicking here.


Important Insurance Updates
Please note that there have been some important changes to the Youth Soccer Insurance policy:

• The League/Club President verification signature is required to process the Youth Insurance Claim Questionnaire.
• Youth insurance claims for members with primary insurance are subject to a $500 deductible

· Youth insurance claims for members without primary insurance are subject to a $1000 deductible.

Still effective: A valid social security number is mandatory for any Soccer Accident Claim process to begin.

For more information about the Youth Soccer Insurance policy, please click here.


Team Activation and Card Printings
Have you activated your teams and printed cards? Read no further than the recent adoption of the Good Standing Policy and the importance of ensuring that you are in compliance. If you have any questions, regarding team activation or card printing please to contact us at 714.451.1513 or


Registrars: Be Sure that All Contact and Email Addresses for Your Teams are Current
Now that were in a relative calm period following the fall registration rush, it is time for registrars, leagues and clubs to make sure that the most current coach and player home and email addresses have been updated in the Cal South Registration System. Updating these addresses is important for a myriad of reasons, including easing the registration process for your teams going forward. Most importantly, the freshest contact information is the entry way for Cal South members to get timely updates about Cal South programs, courses and other membership benefits.


Fundraising Directory is Now Live on
If you are looking for fundraising opportunities for your team, league or club, look no further than On September 1st, we launched our new Fundraising Directory, which will allow you to sort through various fundraising organizations to find the perfect fit for your needs.

The Fundraising Directory is a paid advertising section. Inclusion of these companies on is not an endorsement of any of these companies and Cal South strongly suggests that you check references before making any financial commitments. To access the new Fundraising Directory, please click here.


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About Cal South:
The California State Soccer Association - South (Cal South) is a 501(c)(3) non-profit corporation, organized in the State of California for the purpose of providing athletic opportunities for both youth and adult soccer players in our community. Cal South is an affiliate member of the United States Youth Soccer Association (USYSA) and the United States Soccer Federation (USSF). Further information on Cal South and its programs can be obtained via the organization's
by contacting the Cal South Corporate Office at 714.778.2972.

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