Hot Sheet Detail

Cal South Admin Hot Sheet | Wednesday, August 17, 2011

August 17, 2011

Welcome to the Cal South Admin. Hot Sheet,
a newsletter directed to all Member League VIPs, geared towards
keeping you informed and updated on the latest Association business

Wednesday, August 17, 2011


8/1 - 11/28 Roster Freeze Period for Fall 2011-2012 Season 8/20 Cal South Board of Directors Meeting - Corporate Office
9/1 New Field Liability Insurance Necessary for 2011-2012 Season 8/20 Cal South Night with the LA Galaxy | Home Depot Center, Carson, CA
9/1 Start of 2011-2012 Fall Season 8/21 -
U.S. Women's Youth National Teams Training Camps (U15 & U17) - Home Depot Center, Carson, CA
9/5 Labor Day | Cal South Corporate Office Closed 9/2 -
USASA Women's Tournament | Atlanta, GA
9/7 Nomination Period for Cal South District Commissioner Positions Begins 10/6 - 10/9 USASA Midyear Meeting and Workshops - Clearwater, FL
10/14 Early Bird Discount Deadline for State Cup & National Cup 10/14 - 10/16 US Youth Soccer Region IV Meeting - White Fish, MT
10/31 Sanctioned Tournament Applications Due 10/21 - 10/23 USASA Coed Cup - Plano, TX
11/3 Nomination Period for Cal South Board Officer Positions Begins
10/23 - 10/30 U.S. Women's Youth National Teams Training Camps (U17, U18, U20) - Home Depot Center, Carson, CA

. For full Cal South Calendar, please click here


Registration for Cal South National Cup & Sports Authority State Cup is Now Open
Teams Should Take Advantage of Early Bird Discount Rates -- Good through October 14, 2011!
Cal South is pleased to announce that registration is now open for the 2012 Cal South National Cup and the 2012 Sports Authority State Cup. The cost for teams entering the National Cup is $745. The Sport Authority State Cup is once again split into two separate divisions: Governors and Presidents. Teams applying to take part in the Presidents Division pay a $665 entry fee, while those applying for the Governors Division pay $565 per team.

Early bird discounts are available for those teams which register for these events by October 14, 2011:


Event Normal Team Rate Early Bird Discount Rate
(if paid by October 14, 2011)
Cal South National Cup $745 $675
Sports Authority State Cup
Presidents Division
$665 $595
Sports Authority State Cup
Governors Division
$565 $495


To register today or learn more information about the Sports Authority State Cup and Cal South National Cup competitions, please visit There are very specific guidelines about which division of State Cup your team can play, so please check out the Play Level Guideline Chart on the same page.


Cal South Night for Coaches and Referees with the LA Galaxy
Special Offers for Saturday, August 20 Match vs. San Jose, 7:30pm @ Home Depot Center
The LA Galaxy will be hosting Cal South Night this Saturday, August 20 at the Home Depot Center for all registered Cal South coaches and referees. Come see English Premier star striker and Irish national team captain Robbie Keane in his first match with his new teammates David Beckham and Landon Donovan as the Galaxy take the field against the San Jose Earthquakes at 7:30pm.

Special pricing offers are available to both groups for the game, which include exclusive presentations for those taking advantage of the offers:

COACHES -- Save up to $25 on select tickets. Purchase of any ticket using code grants exclusive access to a pre-game Q&A session with an LA Galaxy Assistant Coach in the Westside Tennis Stadium from 6:15-6:45pm. Offer Code: CSCOACH - CLICK TO PURCHASE TICKETS

REFEREES -- Save up to $25 on select tickets. Purchase of any ticket using code grants exclusive access to a post-game Q&A session with the MLS Match Referees in the Westside Tennis Stadium, starting approximately 40 minutes after the final whistle. Offer Code: CSREF - CLICK TO PURCHASE TICKETS


US Youth Soccer Introduces Club Pass
Available to Clubs Participating in National Championship Series
The United States Youth Soccer Association (US Youth Soccer) announced on August 4 that the organization has introduced the 'club pass' to increase flexibility for member clubs who compete in the annual US Youth Soccer National Championship Series.

"The club pass will give coaches the ability to manage the development of younger players," said John Sutter, US Youth Soccer president. "Over the last year, the US Youth Soccer National Championships Committee has taken a hard look at the structure of the competition and with input from a variety of sources including coaches, member clubs, and US Youth Soccer's leadership, has recommended these changes to meet the needs of our members. The adoption of the club pass will allow clubs flexibility in managing teams for player development purposes, injury, high school participation, and balanced competition."

  • Process presentation [link]
  • FAQ on US Youth Soccer Club Pass [link]
  • 2011-2012 US Youth Soccer National Championship Series Policy [link]

To read the full press release, please click here.


Shutterfly Brings Free Team Websites to Cal South
Coaches and Admin: Please Be Sure to Activate Your Team's Invitation
Cal South Team Sites were created in early August for all teams that had already registered by August 1 for the 2011 fall season. Coaches for those teams received an activation email on August 10, and administrators for those leagues and clubs also received separate admin activation emails. These easy-to-use sites are pre-filled with team roster and parent information, making it convenient for coaches to communicate and stay organized.

Coaches, if you have not done so already, please remember to ACTIVATE your FREE Team Sites. It only takes a few minutes. If you'd rather, you can forward the email along to a team manager or parent so they can handle the activation. Please refer to the August 10 email from Shutterfly for details. Admins may also forward their league/club activation email if they have someone in mind to handle activation. Parents for these teams will soon be receiving a separate activation email to access their sites.

There will also be another round of emails soon for teams that registered their players after August 1. Details will be forthcoming soon. If your team was registered by August 1 and you did not receive or can't find your activation email, you may contact

Shutterfly's Cal South Team Sites allow coaches and parents to...

Manage event schedules and player availability
Publish team roster, forms and announcements
Send auto reminders for practices and games
Share photos and videos privately and securely
Create photo books, team posters, photo mugs and more
100% Private and secure, only accessible by team coaches and parents
• Plus, learn how to get free photo books and collage posters for Cal South Team Site members!

To learn more, please click here.


Affiliate Member Bylaw Assistance
Sample By-Law Forms Help Affiliate Members Keep Compliant and Updated
The Board of Directors of Cal South is committed to helping its Affiliate Members revise their bylaws both to make them compliant with the law and to ensure that they are bylaws that are responsive to the way the specific member's governance operates.

Cal South is now providing excellent sample form of bylaws that can be readily adapted to the specific needs of each member. A questionnaire is included that includes basic questions to help customize the sample to the Affiliate Member's specifications.

It is critical that the Sample Bylaws NOT be adopted AS IS, as they are not adequate as is for any given league/club.

Affiliate Member Bylaw Assistance
Annotated Sample Bylaws
Law Firm for Non-Profits Bylaw Revision Pricing Options

For access to all Cal South resources and downloads, please click here.


Cal South Soccer Foundation Awards $100,000 in Grants to Assist with Fields, Program Development and Provide Equipment within Southern California
The Cal South Soccer Foundation announced on Monday, August 1that it has awarded five non-profit organizations grants totaling $100,000 to assist with soccer field development, program development and to provide equipment.

The five organizations receiving the awards help to target soccer field, program and equipment needs throughout the Southern California area. The Foundation is excited to partner with such great organizations to help meet these needs.

The 2011 award recipients are as follows:

• Escondido Soccer Club (Escondido, CA) - Field Development
• People for Parks Charitable Fund (Venice, CA) - Medium Matching Grant
• Saddleback Valley YMCA (Mission Viejo, CA) - Small Equipment Grant
• San Marcos Soccer Club (San Marcos, CA) - Medium Matching Grant
• Santa Anita Soccer Club (Arcadia, CA) - Small Equipment Grant

"On behalf of the Cal South Soccer Foundation Board of Directors, we are proud to have been able to provide funding that will help grow the game in southern California," said Foundation president David De Leon. "The Cal South Soccer Foundation will continue to seek programs and facilities that will help with our mission. And we would be remiss if we did not thank the Cal South [California State Soccer Association - South] for their continued support of the Foundation."

The Foundation would like to thank all of the grant applicants for contacting the organization and submitting their proposals. The next official grant cycle for the Cal South Soccer Foundation will open on October 1, 2011. Learn more about the Cal South Soccer Foundation at .


Cal South Board of Directors Adopts Resolution on "Good Standing"
New policy will go into effect on October 1, 2011
Cal South Bylaw Article IV, Section 5. Members in Good Standing, states that "An Affiliate Member shall be deemed in Good Standing only when it meets all of the criteria for Good Standing as may be set forth in a resolution by the Board from time-to-time." On July 23, 2011, the Cal South Board of Directors adopted a resolution which formalizes this criteria for all Affiliate Members.

This policy outlines how an Affiliate Member maintains their good standing, a fair notification period and the process and appeal rights of a member prior to any loss of privileges and membership. This policy in its entirety will go into effect on October 1, 2011, and can be found on the Cal South website by clicking here.


New Requirement Added to Revised Youth Insurance Questionnaire
League/Club president's signature now required
An additional step has been added to the Cal South Youth Insurance Claim Questionnaire process. The league/club president's signature is now required to fully process the Cal South Youth Insurance Claim Questionnaire. The purpose of the additional signature is twofold: to keep the president aware of the occurrence of injury at a Cal South sanctioned tournament or event, and for the league or club to have a record of the injury. To download the form, please click here.


Cal South Sanctioned Adult Tournament Information and Application Available Now
Download the new Adult Tournament Information Packet here
Cal South is proud to make the benefits of being a Cal South Sanctioned Tournament available to its affiliate members who host competitions and events for adult soccer teams and players.

An outline of the process, benefits, and responsibilities of Cal South Sanctioned Adult Tournaments is included with the Rules and Regulations and one-page application here: Sanctioned Adult Tournament Information and Application.


Return to Top


Waiver Transfer Policy & Process
Roster Freeze for Fall Season in Effect as of August 1st
The roster freeze for the fall 2011 season went into effect as of August 1 and will be in place through the first Monday after Thanksgiving. Any movement from one team to another will require a Waiver Transfer Form. The form may be downloaded from our website here. The form is very straightforward; however, navigating through the process will require time and patience. If you have any questions regarding the process, please contact the Cal South Corporate Office.


Player Registration Deadline is September 1st for Fall 2011 Season
A friendly reminder that the September 1 deadline for registration is just around the corner. On September 1, an additional $4.00 will be added to the registration fee. Please contact the Cal South Corporate Office if you need further information regarding the late registration fee.


Fundraising Directory Coming Soon to
If you are looking for fundraising opportunities for your team, league or club, soon you will have to look no further than On September 1, we will be launching a new feature which will allow you to sort through a wide variety of fundraising organizations to find the perfect fit for your needs. We will send out an email to all teams and coaches when the section has gone live.


2011-2012 Liability Insurance (eCertsOnline) Available
In order to use eCertsOnline, please remember that each Cal South Affiliate Member President has been assigned a unique User ID & Password. To learn more about eCerts, please go to If you have any additional questions regarding eCerts, you can contact Victor Villanueva at 714.451.1515 or


Risk Management Policy: A Reminder on Card Printing
All administrators MUST complete the Live Scan process; this includes coaches, managers, team parents, board members and tournament directors. A card can NOT be printed until the Corporate Office has received approval from the Department of Justice. The process can take up to 14 business days to complete. If you log into your CORIS account and see an R with a red circle around it, please contact Lisa Wolfs in the Risk Management Department,at 714.451.1520 or

Click here for more information on getting your Live Scan done.

If your league would like to host a session please sign up now. There is about a 2-week turnaround time to set up a Live Scan session. If you are an adult referee that will be refereeing youth matches you will need to have an approved Risk Management on the Registered Officials List to be able to be assigned youth matches. To see the most current Registered Officials List, click here.


Return to Top

Quick Links:

Cal South Rules & Regulations / By-Laws
Cal South Board of Directors
Cal South Corporate Office Directory
LA84 Foundation-sponsored Coaching Courses
Full Cal South Coaching Education Course List

Find-A-League in Cal South
Policy Bulletins
Board Meeting Minutes
Free Classifieds
Connect with Cal South
Goal Safety Tips Homepage

About Cal South:
The California State Soccer Association - South (Cal South) is a 501(c)(3) non-profit corporation, organized in the State of California for the purpose of providing athletic opportunities for both youth and adult soccer players in our community. Cal South is an affiliate member of the United States Youth Soccer Association (USYSA) and the United States Soccer Federation (USSF). Further information on Cal South and its programs can be obtained via the organization's
by contacting the Cal South Corporate Office at 714.778.2972.

Return to Top