Hot Sheet Detail

Cal South Admin Hot Sheet | Friday, October 8, 2010

October 08, 2010



Welcome to the Cal South Admin. Hot Sheet,
a newsletter directed to all Member League VIPs, geared towards
keeping you informed and updated on the latest Association business

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Friday, October 8, 2010

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UPCOMING DEADLINES &
START DATES
... UPCOMING EVENTS
8/1-
11/29
Roster Freeze Period in Effect on August 1st 10/7-
10/10
USASA (United States Adult Soccer Association) Midyear Meeting 2010
10/15 Tournament Application Deadline in order to be approved for sanctioning in time for 2011 Cal South Tournament Guide 10/8-
10/10
USASA Region IV Council Meeting
10/31 Tournament Application Deadline in order to be considered for sanctioning at Dec. 12 Board Meeting 10/15-
10/17
2010 US Youth Soccer Region IV
Fall Workshop
11/1 Tournament Guide Insertion Orders Due at Cal South Corporate Office 11/6 Board of Directors Meeting | Corporate Office
11/12 All 2011 Cal South Tournament Guide Material Submissions DEADLINE 11/25-
11/26
Thanksgiving Holiday - Cal South
Corporate Office CLOSED
11/29 2011 Sports Authority State Cup Presidents &
Governors Divisions U9-13 DEADLINE
12/4 3rd Annual Santa Margarita Catholic High School TOPSoccer Holiday Fest
11/29 2011 Cal South National Cup Youngers U12-U13
DEADLINE
12/11 Board of Directors Meeting | Santa Barbara (in conjunction with NCAA College Cup)
11/29 End of Player Transfer Roster Freeze for 2010-2011 Season 12/11 Temecula Valley Soccer Association (TVSA) TOPSoccer Cup
11/30 Pricing for Soccer Nation Expo 2011 Raise from $975 to $1050 per Booth 12/24 Christmas Eve - Cal South Corporate Office CLOSED
12/11 2011 Sports Authority State Cup - Governors & Presidents Division U9-U13- DRAW/CUP-TIE DATE 12/31 New Year's Eve - Cal South Corporate Office CLOSED
12/11 2011 Cal South National Cup Youngers U12-U13- DRAW/CUP-TIE DATE 1/8-
1/9
USASA Region IV Council Meeting & Workshops

. For full Cal South Calendar, please click here

IRS Announces One-Time Filing Relief for Small Exempt Organizations That Failed to File for Three Consecutive Years
Be Sure that Your Filing Status is in Compliance
The IRS is providing one-time relief to allow small tax-exempt organizations to come back into compliance and retain their tax-exempt status even though they failed to file for three consecutive years for 2007, 2008 and 2009. Small nonprofit organizations at risk of losing their tax-exempt status can preserve their status by filing returns by Oct. 15 under the one-time relief program. Two types of relief are available for small exempt organizations - a filing extension for the smallest organizations required to file Form 990-N, Electronic Notice (e-Postcard) , and a voluntary compliance program (VCP) for small organizations eligible to file Form 990-EZ, Short Form Return of Organization Exempt From Income Tax. Small organizations required to file Form 990-N simply need to go to the IRS website, supply the eight information items called for on the form, and electronically file it by Oct. 15. That will bring them back into compliance.

Under the VCP Voluntary Compliance Program, tax-exempt organizations eligible to file Form 990-EZ must file their delinquent annual information returns by Oct. 15 and pay a compliance fee.

Check the links provided below for helpful information about eligibility and requirements to participate:

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Registration Still Open for the 2011 Cal South National Cup and Sports Authority State Cup
Full Information on These Events Can Be Found at www.CalSouth.com/state-tournaments/
Registration is still in full swing for the 2011 Cal South National Cup and the 2011 Sports Authority State Cup. The cost for teams entering the National Cup is $725, while the State Cup, which picked up a title sponsor in Sports Authority through their recent partnership with Cal South, will be split once more into two separate divisions: Governors and Presidents. Teams applying to take part in the Presidents Division pay a $625 entry fee, while those applying for the Governors Division pay $525 per team.

There are very specific guidelines about which division of State Cup your team can play, so please check out the Play Level Guideline Chart at www.CalSouth.com/state-tournaments/. You will also find links on that page which will take you to full information about each of the Cup competitions.

Here are the pricing and deadlines for these events:

2011 Cal South NATIONAL CUP | $725.00 Entry Fee

Age group Entry Deadline Draw/Cup-tie date Roster Freeze start date
U12 - U13 NOVEMBER 29, 2010 DECEMBER 11, 2010 FEBRUARY 18, 2011 FEBRUARY 27, 2011
U14 - U18 FEBRUARY 5, 2011 MARCH 12, 2011 APRIL 8, 2011 APRIL17, 2011
U19 APRIL 29, 2011 MAY 6, 2011 MAY 20, 2011 MAY 28, 2011

2011 SPORTS AUTHORITY State Cup PRESIDENTS DIVISION | $625.00 Entry Fee

Age group Entry Deadline Cup-tie date/BRACKET DRAW Roster Freeze start date
U09 - U13 NOVEMBER 29, 2010 DECEMBER 11, 2010 FEBRUARY 11 2011 FEBRUARY 19, 2011
U14 - U19 JANUARY 28, 2011 FEBRUARY 11, 2011 APRIL 01, 2011 APRIL 09, 2011

2011 SPORTS AUTHORITY State Cup GOVERNORS DIVISION | $525.00 Entry Fee

AGE GROUP ENTRY DEADLINE CUP-TIE DATE/BRACKET DRAW ROSTER FREEZE START DATE
U09 - U13 NOVEMBER 29, 2010 DECEMBER 11, 2010 JANUARY 21 2011 JANUARY 29, 2011
U14 - U17 JANUARY 28, 2011 FEBRUARY 11, 2011 MARCH 25, 2011 APRIL 02, 2011

For further information about Cal South State Tournaments, please click here.

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GET YOUR NOMINATIONS IN NOW FOR THE 2011 CAL SOUTH BOARD ELECTIONS!
Board of Directors' Positions Up for Election in 2011:
Executive Vice President | Vice President of Youth | Treasurer | Commissioners for Districts 1, 3, 5, and 7

The election process for the upcoming elections of District Commissioner and Cal South Board positions is well underway for the 2011 calendar year. Nomination forms and official notices for these positions were mailed out in September to the presidents of all approved Cal South leagues. The nomination deadline for all positions up for election is Monday, October 18, 2010.

Transparency is fundamental to the Cal South Nomination Committee's processes. In the interest of serving this statement properly, Cal South provides the following information in accordance with our bylaws on the entire nominations process and timeline therein:

Cal South Election Nomination Committee:
Ann Shoemake (District 6 Commissioner), John Mullen (District 2 Commissioner), and Lila Smith (Secretary)

For the full election timeline and additional information, please click here
To review the Cal South Bylaws and/or Nominations Policy: http://www.calsouth.com/en/bylaws

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The Final Deadline for Tournament Sanctioning is October 15 in Order to Be Approved In Time for 2011 Cal South Tournament Guide
Tournament Application Link: http://www.calsouth.com/en/tourn-apps/
All league and club tournament directors should be aware that October 15, 2010 is the final deadline for submitting tournament applications if you wish for your tournament to appear in the upcoming 2011 Cal South Tournament Guide.

The Cal South Board of Directors normally considers Sanctioned Tournament Applications at only four board meetings each year. The deadlines for submitting applications for the November and December meetings are as follows:
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  • October 15 | Eligible for approval at the November meeting
  • October 31 | Eligible for approval at the December meeting

TOURNAMENTS MUST BE SANCTIONED BY MID-NOVEMBER IN ORDER TO APPEAR IN THE TOURNAMENT GUIDE

The Tournament Guide insertion order is available for download here, but has already been emailed to all Cal South tournament directors as well. If you have already sanctioned your tournament(s) for 2011, then you only have to worry about getting your Tournament Guide insertion order sent in to the Cal South Corporate Office by November 1, 2010.

For more information, please go to http://www.calsouth.com/en/tourn-apps/ or contact Raicheal Sutherland at 714.451.1532 or rsutherland@calsouth.com.

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Cal South Announces New U20 & U23 Adult Premier Soccer League for Men and Women in 2011
Read the full announcement here at CalSouth.com
Cal South is proud and excited to announce its first Adult Premier Soccer League for U20 and U23 men's and women's soccer teams. Each year the need for a league for these adult players grows, and it is expected to continue to grow rapidly as clubs begin to form teams for their youth players who have finished high school and are moving on to college or the work force.

The 2011 Adult Premier Season will begin just after the Adult State/National Cup Competition weekends on May 20-22 and May 28-30. The first week of Premier League play begins on June 1, and then continues through the weekend of July 30, 2011. The final two weekends, July 23-24 and July 30-31 may be reserved for a final playoff format if needed - this is to be determined based on number of teams that enter the league.

For more about Cal South Adult Soccer, click here.

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Cal South SRC Announces Arturo Angeles as the New State Director of Instruction
Former SDI Nasser Sarfaraz Steps Down from State Referee Committee Role
The Cal South State Referee Committee (SRC) is happy to announce the appointment of Arturo Angeles to the position of Cal South State Director of Instruction (SDI) effective immediately. Angeles steps into the position after serving as the State Director of Assessment and brings a resume loaded with experience at all levels of the game.

"We are excited to have Arturo step into this important role and look forward to him helping us elevate the level of instruction throughout every referee training being put out by Cal South," said Cal South State Referee Administrator George Noujaim. The announcement comes on the heels of Nasser Sarfaraz stepping down for personal and private reasons. "We thank Nasser for his service to the SRC and we will look to build upon the solid foundation he helped put in place."

For the latest Official Referee Updates from Cal South or to learn more about Referee Education, please visit www.calsouth.com/en/referees/

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Cal South Board of Directors Extends Risk Management Policy to Include Out-of-State Referees Officiating League Play
In a continued effort to provide a safe and secure environment for soccer throughout all of Cal South, the Cal South Board of Directors, upon feedback from member leagues, has decided to extend the Referee Risk Management Policy to include out-of-state referees officiating league play. The end result of this action is that referees who acquire their USSF certification in another state association, but who also officiate league play week-in and week-out within the boundaries of Cal South, will have to go through Cal South's required Risk Management process of "Live Scan" fingerprinting.

The initial policy implemented as of June 1, 2010 did not take into account the rise of out-of-state referees officiating multiple weekends of league play. Cal South and their State Referee Committee (SRC) will look to work within their network of referee associations, gaming circuits and certified assignors to adopt compliance of this new policy rollout.

*This policy extension does not impact Cal South-sanctioned tournaments which may bring in out-of-state referees for a lone weekend. Those referees need only to comply with the Risk Management requirements of their home state association.

For the latest Official Referee Updates from Cal South or to learn more about Referee Education, please visit www.calsouth.com/en/referees/

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Spring 2011 Soccer Season is Now Open for Registration
It's never too early to think about spring!
Cal South's spring 2011 soccer season is now open for registration. For additional fee structure information, please click here to download.

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It's Time for a CORIS Clean-up, Registrars!
Please Review All Pending Applications Within Your League
Now that the 2010-2011 fall season has started, registrars should take a look at any pending applications within their league. In CORIS, you can do this by simply pulling up "Pending All Applications" and "Accepted - Yes" on the menu to see players for whom you have been potentially billed but were not assigned to teams. If, in fact, these players are not playing for you this season and you have already refunded their money, please send a list of the names to one of Cal South's League Account Managers for review and confirmation of cancellation and billing credits.

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About Cal South:
The California State Soccer Association - South (Cal South) is a 501(c)(3) non-profit corporation, organized in the State of California for the purpose of providing athletic opportunities for both youth and adult soccer players in our community. Cal South is an affiliate member of the United States Youth Soccer Association (USYSA) and the United States Soccer Federation (USSF). Further information on Cal South and its programs can be obtained via the organization's websitewww.calsouth.com
by contacting the Cal South Corporate Office at 714.778.2972.

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