Hot Sheet Detail

Cal South Admin. Hot Sheet | Wednesday, September 1, 2010

September 02, 2010



Welcome to the Cal South Admin. Hot Sheet,
a newsletter directed to all Member League VIPs, geared towards
keeping you informed and updated on the latest Association business

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Wednesday, September 1, 2010

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UPCOMING DEADLINES &
START DATES

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UPCOMING EVENTS
8/1-
11/29
Roster Freeze Period in Effect on August 1st 9/6
Labor Day - Cal South Corporate Office CLOSED
9/1 Cal South 2010/2011 Fall Season Begins 9/19 Cal South Board of Directors Meeting
9/1 New Field Liability Insurance Necessary for 2010/2011 Season 10/2 Cal South Board of Directors Meeting
9/30 Soccer Nation Expo 2011 Early Bird Discount Deadline 10/7-
10/10
USASA (United States Adult Soccer
Association) Midyear Meeting 2010
10/15 Tournament Application Deadline in order to be
approved in time for 2011 Cal South Tournament Guide
10/8-
10/10
USASA Region IV Council Meeting
11/29 2011 Sports Authority State Cup Presidents &
Governors Divisions U9-13 DEADLINE
10/15-
10/17
2010 US Youth Soccer Region IV
Fall Workshop
11/29 2011 Cal South National Cup Youngers U12-U13
DEADLINE
11/25-
11/26
Thanksgiving Holiday - Cal South
Corporate Office CLOSED

. For full Cal South Calendar, please click here

Registration Open for the 2011 Cal South National Cup and Sports Authority State Cup
Full Information on These Events Can Be Found at www.CalSouth.com/state-tournaments/
Cal South is pleased to announce that registration is now open for the 2011 Cal South National Cup and the 2011 Sports Authority State Cup. The cost for teams entering the National Cup is $725, while the State Cup, which picked up a title sponsor in Sports Authority through their recent partnership with Cal South, will be split once more into two separate divisions: Governors and Presidents. Teams applying to take part in the Presidents Division pay a $625 entry fee, while those applying for the Governors Division pay $525 per team.

There are very specific guidelines about which division of State Cup your team can play, so please check out the Play Level Guideline Chart at www.CalSouth.com/state-tournaments/. You will also find links on that page which will take you to full information about each of the Cup competitions.

Here are the pricing and deadlines for these events:

2011 Cal South NATIONAL CUP | $725.00 Entry Fee

Age group Entry Deadline Draw/Cup-tie date Roster Freeze start date
U12 - U13 NOVEMBER 29, 2010 DECEMBER 11, 2010 FEBRUARY 18, 2011 FEBRUARY 27, 2011
U14 - U18 FEBRUARY 5, 2011 MARCH 12, 2011 APRIL 8, 2011 APRIL17, 2011
U19 APRIL 29, 2011 MAY 6, 2011 MAY 20, 2011 MAY 28, 2011

2011 SPORTS AUTHORITY State Cup PRESIDENTS DIVISION | $625.00 Entry Fee

Age group Entry Deadline Cup-tie date/BRACKET DRAW Roster Freeze start date
U09 - U13 NOVEMBER 29, 2010 DECEMBER 11, 2010 FEBRUARY 11 2011 FEBRUARY 19, 2011
U14 - U19 JANUARY 28, 2011 FEBRUARY 11, 2011 APRIL 01, 2011 APRIL 09, 2011

2011 SPORTS AUTHORITY State Cup GOVERNORS DIVISION | $525.00 Entry Fee

AGE GROUP ENTRY DEADLINE CUP-TIE DATE/BRACKET DRAW ROSTER FREEZE START DATE
U09 - U13 NOVEMBER 29, 2010 DECEMBER 11, 2010 JANUARY 21 2011 JANUARY 29, 2011
U14 - U17 JANUARY 28, 2011 FEBRUARY 11, 2011 MARCH 25, 2011 APRIL 02, 2011

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For further information about Cal South State Tournaments, please click here.

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Don't Forget to Pick Up Your 2010 Cal South Coach's Gift!
And Great Discounts on Soccer Gear for You and Your Team at Any Sports Authority Store between August 28 through September 12
Head coaches registered for the 2010-2011 Fall season and all Cal South League VIPs should have already received a postcard recently from Sports Authority, our newest sponsor, which provides the key towards receiving this year's Cal South Coach's Gift. Take your postcard to any one of the nearly 40 Sports Authority locations in Southern California between August 28 and September 12, and redeem it for a free set of specially designed Captain's armbands. And while you're there, be sure to take advantage of the Sports Authority Coach's Club with savings and special soccer offers for your team.

It's Cal South's way of saying thanks to our coaches for their dedication, talent and commitment in bringing Excellence in Soccer to our players and their families. Thanks, coaches!

To find the Sports Authority store nearest you, go to www.sportsauthority.com or call 888.801.9164.

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Tournament Application Deadline is Oct. 15 in Order to Be Approved In Time for 2011 Cal South Tournament Guide
Tournament Application Link: http://www.calsouth.com/en/tourn-apps/
All league and club tournament directors should be aware that October 15, 2010 is the final deadline for submitting tournament applications if you wish for your tournament to appear in the upcoming 2011 Cal South Tournament Guide.

The Cal South Board of Directors normally considers Sanctioned Tournament Applications at only four meetings each year. The deadlines for submitting applications for the November and December meetings are as follows:
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  • October 15 | Eligible for approval at the November meeting
  • October 31 | Eligible for approval at the December meeting

TOURNAMENTS MUST BE SANCTIONED BY MID-NOVEMBER IN ORDER TO APPEAR IN THE TOURNAMENT GUIDE

The Tournament Guide insertion order will be available next week, and will be emailed to all Cal South tournament directors at that time. If you have already sanctioned your tournament(s) for 2011, you only have to worry about getting your Tournament Guide insertion order sent in to the Cal South Corporate Office by November 1, 2010.

For more information, please go to http://www.calsouth.com/en/tourn-apps/ or contact Raicheal Sutherland at 714.451.1532 or rsutherland@calsouth.com.

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Field Insurance Liability Certificates for 2010-2011 Season Now Available
League VIPs should be aware that field liability insurance certificates for the 2010/2011 season are now available online at www.calsouth.com/insurance-liability.

Your league president is the only person that is assigned a User ID and Password to access ecertsonline.com. Cal South recommends that each league treats their league account with integrity and withhold access only to executive league VIPs. If your president gives you their login information, and more than one league VIP has access to ecertsonline.com, it is a good idea to always input a name in the requestor field within each certificate so you can track who directly requested the certificate on your league's behalf.

Please keep in mind that Leagues will be invoiced a $35 processing fee. Billing is based on the number of facility certificates issued. Reprints and corrections to previously issued certificates will not be charged. Cal South maintains the ability to track all functions within each individual log-in on certsonline.com, and any foul play detected and/or reported will result in the revocation of this member privilege.

If you have any questions, please contact:
Lisa Wolfs | Cal South Insurance Coordinator
714 451-1520 | lwolfs@calsouth.com

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Roster Freeze Period is Already in Effect
In Effect as of August 1st Through the First Monday After Thanksgiving
On August 1, the roster freeze period went into effect. The start of the pre-season roster is now in full gear, effectively placing a moratorium on any movement from one team to another. In the event that a player either desires or absolutely has to move to another team, it will require a Player Transfer Waiver Form, which can be downloaded here.

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Late Fees Will Now Hit Rec Leagues That Missed the August 31st Registration Deadline
Having the clearing & billing processes down correctly will save you headaches later
As you're completing your league registration for Fall 2010, it's absolutely imperative for leagues that have recreational play to make sure that the greater part of their player registration is in the CORIS system no later than August 31st. Failure to meet the deadline (Cal South Rule 1.3.2.2) will result not only in higher registration fees per player, but could also lead to lack of accident coverage for your individual players. Please contact your League Account Manager with any questions.

To view Cal South Bylaws, Rules and Regulations, please click here.

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Player Activation Business Rules
With the Fall 2010-2011 season nearly underway, it's important to review one very important Cal South business rule. Regardless of the season, an "accepted" player will generate an invoice and not by the process of "activating" the team. However, make certain that when you click on "Save Application Changes" with the purpose of clearing a player, that this is the exact action you want. If you have any questions regarding the clearing process or would like to know more about the billing process, please feel free to contact the League Account Management Department or the Accounting Department.

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Referees Need to Get Their Risk Management Fingerprinting Completed & Approved In Order to Officiate Youth Games
A Must If You Wish to Referee Youth Games
Cal South continues to be a leader in the KIDSAFE program by extending the Live Scan requirements of program administrators to referees officiating youth games. As with program administrators, referees may not go through Live Scan until their 18th birthday. Once a referee goes through Live Scan, it can take up to 14 days for Cal South to receive a response from the California Department of Justice. Referee Live Scan Risk Management (RM) status is maintained on the Registered Officials List (click to view).

If you have been Live Scan-approved as a coach or program administrator in the Cal South Online Registration Information System (CORIS), but your name does not appear on the Registered Officials List, then please contact Lisa Wolfs at lwolfs@calsouth.com. You can also contact Lisa if you have any other questions regarding Risk Management and Live Scan.

For more information about Cal South's Risk Management program, go to http://www.calsouth.com/risk-management/ .

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CORIS Migration and Working with Applications
Scrub your teams of any non-returning players and help your fellow registrar.
As you complete your seasonal migration, make certain that you identify any players that will not be returning to your league. This generally applies to any competitive teams with players that are in an "assigned" status. The process of "rejecting" or removing a player on the roster and cancelling the application will permit other leagues and clubs the opportunity to register the player easily and clearly. If you have any questions regarding the migration and or the clearing of applications, please feel free to contact the League Account Management Department at 714.451.1513.

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A Helpful Reminder to League Registrars:
Updating Your Security Profiles and Contact Info
Certified registrars, do you know who has access to your league's information? Ask yourself the following question: other than yourself, who has permission to access critical league areas, such as the ability to print cards or edit player and administrator profiles? Many occasions also necessitate that we peak behind the security walls for audit purposes. Registrars, maintain your sanity, take a moment, and make sure that anyone maintaining any CORIS roles for your league are cleared through the Department of Justice, but also make sure that these individuals should be in the back-end of CORIS at all.

Secondly, and just as important, is your contact information for the current league users -- such as registrars, board members, etc. -- updated and valid for the new season? There are many occasions when the Cal South corporate staff needs to make contact or send information of vital interest to various members of your league's board of directors. Please take another moment and make sure all contact information is current and valid.

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About Cal South:
The California State Soccer Association - South (Cal South) is a 501(c)(3) non-profit corporation, organized in the State of California for the purpose of providing athletic opportunities for both youth and adult soccer players in our community. Cal South is an affiliate member of the United States Youth Soccer Association (USYSA) and the United States Soccer Federation (USSF). Further information on Cal South and its programs can be obtained via the organization's websitewww.calsouth.com
by contacting the Cal South Corporate Office at 714.778.2972.

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