Hot Sheet Detail

Cal South Admin. Hot Sheet | June 16, 2010

June 16, 2010



Welcome to the Cal South Admin. Hot Sheet,
a newsletter directed to all Member League VIPs, geared towards
keeping you informed and updated on the latest Association business


Wednesday, June 16, 2010

UPCOMING DEADLINES & START DATES
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UPCOMING EVENTS (continued)
6/30 Cal South 2010 Referee Registration Ends 6/20-27 2010 US Youth Soccer Far West Regionals | Albuquerque, NM
7/1 New Cal South 2010-2011 Player Passes Can Be Used for Competition 6/20-23 Cal South ODP State Development Camp for '97 BOYS & '98 BOYS YOUNG OLYMPIANS
7/1 Registration Audit Begins | Moratorium on 2009-2010 Player Registration Begins 6/26-30 Cal South 2010 ODP Camps - GIRLS WEEK Residential Youth Academy
8/31 2009-2010 Player Passes Can No Longer Be Used for Competition 6/29-
7/3
Region IV ODP Evaluation Camp - '94 GIRLS
9/1 Cal South 210/2011 Fall Season Begins 6/30-
7/5
Region IV ODP Evaluation Camp - '97 BOYS
9/1 New Field Liability Insurance Necessary for 2010/2011 Season 7/2-6 Cal South 2010 ODP Camps - BOYS WEEK Residential Youth Academy
UPCOMING EVENTS 7/5-10 Region IV ODP Evaluation Camp - '95 & '96 GIRLS
6/1-30 Cal South Referee Mentor Program | Albuquerque, NM 7/8-11 2010 US Youth Soccer National Presidents Cup Finals
6/14-18 Cal South 2010 ODP Day Camps - Anaheim Hills 7/8-11 Cal South 2010 ODP Camps - Residential Finishing & Goalkeeper Academy
6/16-20 2010 US Youth Soccer Presidents Cup Regionals | Medford, OR 7/10 Cal South Board Meeting | Corporate Office
6/17-20 Cal South ODP State Development Camp for '97 GIRLS & '98 GIRLS YOUNG OLYMPIANS 7/20-25 2010 US Youth Soccer National Championships | Overland Park, KS

. For full Cal South Calendar, please click here

CAL SOUTH BOARD PASSES AMENDMENT ON OFFICIAL CORPORATE NAME CHANGE
Organization Now Officially Named California State Soccer Association - South (Cal South)
The Cal South Board of Directors passed an amendment at a Special Meeting of the Members on Saturday, June 5, 2010 preceding the regular monthly Board of Directors meeting, which officially changed the corporate name of the organization to the California State Soccer Association - South (Cal South).

For full story, click here

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CAL SOUTH WELCOMES SPORTS AUTHORITY AS OFFICIAL SPORTING GOODS RETAILER SPONSOR
Agreement will bring substantial benefits to soccer organization members
Cal South recently announced that Sports Authority has become its official sporting goods retailer. The partnership joins the premier state soccer association with one of the nation's largest sporting goods retailers with nearly 40 stores conveniently located to Cal South families.

The first program that members received is a Cal South member discount card that began arriving in the mail last week. To see the mailer, please click here. Sports Authority will also provide this year's coaches' gift, which recognizes the contributions of all of Cal South's registered coaches. Additionally, the Cal South Player of the Year award will be the Sports Authority Player of the Year at the 2011 Awards Banquet, and Sports Authority will be a prominent exhibitor at Soccer Nation Expo.

For full story, click here

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CAL SOUTH DONATES $210,000 TO TEAMS BOUND FOR REGIONAL CHAMPIONSHIPS
Live Scoring Updates for both Far West & Presidents Cup Regionals to Be Posted on CalSouth.com
In keeping with its long-standing tradition of donating funds to aid teams in its membership who are traveling to regionally and nationally held championship events, Cal South announced the donation of roughly $210,000 to 47 youth and 7 adult teams involved in upcoming US Youth Soccer and United States Adult Soccer Association (USASA) regional championship play.

For full story, click here

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NEW POLICY BULLETIN SYSTEM INITIATED TO FACILITATE CLARITY OF CAL SOUTH POSITION ON RECENT ISSUES & POLICIES
New Resource Section on CalSouth.com for Easy Accessibility and Use by All Members
Cal South recently initiated and announced a new policy bulletin system on CalSouth.com. Policy Bulletins have been developed to delineate requirements and provide guidance on various subjects within Cal South and its jurisdiction. These are tools of management to define the expectations of all Cal South members and affiliates and ensure consistent application of Cal South policy by affiliated members, Cal South committees, and the Cal South Corporate Office.

Cal South Policy Bulletins are issued by the Cal South Board of Directors as a means of making internal expectations clear to Cal South members and affiliates. The Cal South Board of Directors may also issue Cal South Addenda to national or regional policy bulletins in order to provide specific local guidance.

To view the new Policy Bulletin section and download the Policy Bulletin announcement, click here

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NEW COACHING EDUCATION COURSES HAVE BEEN POSTED
D, E, Goalkeeping Level 1, YM1 and YM3 Courses Available
Looking to get a coaching license or upgrade your current license to a higher level? Summer coaching classes have been posted on CalSouth.com. Classes include D, E, Goalkeeping Level 1, YM1 and YM3 courses. To reserve your spot on one of the classes, please click here.

Not sure what license level is right for you? Click here for a description of each license level Cal South has to offer. Please also keep in mind it is mandatory for all coaches of a recreational or signature team to hold at least a YM1 or YM3 level license when coaching within Cal South. A League Administrator or District Commissioner can sponsor a Youth Module Coaching Course for recreational coaches within your league. For information on hosting a Youth Module, please click here.

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ALL APPLICATIONS THAT WERE NOT COMPLETED BY APRIL 15TH ARE NOW CONSIDERED DELINQUENT. DON'T COMPROMISE YOUR LEAGUE'S STANDING!
A late fee of $100.00 will now be applied to all delinquent league application submissions.
The Youth League Application remains open to all leagues that have not submitted a youth league application. Youth League Applications had to be completed by April 15, 2010. The application process was recently made available online, but leagues needing to begin the process are asked to click here first in order to review several helpful documents that should help them complete the process smoothly. There is also a link on that page which will take the league representative to the online Youth League Application site where they will be asked to create a user account to log in to the system. If you are already set to begin the process, you can click here to go to the Youth League Application site directly.

On that note, many leagues have already started the new online application process but have fallen short of completing the process in its entirety. Because the process requires exact and detailed information, it is vital that that all requirements are met, otherwise a delay in the final processing of your Youth League Application may occur. For additional information, click on the links above, or if you have further questions, please contact the Cal South League Account Management department.

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CAL SOUTH ODP CAMPS FOR 2010 OPEN FOR REGISTRATION
6 Day Camps Left forThis Summer - LIMITED SPACE AVAILABLE - REGISTER HERE
Registration for the summer 2010 edition of the popular Cal South ODP Camps is still open at www.ODPCamps.com, though space for the remaining camps is limited. Seven day camps were scheduled for this summer: Anaheim Hills (already taking place this week), Cypress, Oceanside, Moorpark, Fullerton, San Diego and San Juan Capistrano. The online discounted price for the day camps is $185 per player.

Of the three residential academies being held this year at the Thacher School in Ojai, only the ODP Youth Academy Boys Week (being held July 2-6) still has space available. Space is limited for all camps, so register soon!

Click here to register for the 2010 Cal South ODP Camps

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REFEREES NEED TO GET THEIR RISK MANAGEMENT FINGERPRINTING COMPLETED AND APPROVED IN ORDER TO REFEREE YOUTH GAMES
A Must If You Wish to Referee Games for the 2010-2011 Season
Cal South sent out a reminder last week to all referees who did not have their Risk Management status marked as Approved for the coming season.

They were reminded that:

  1. It can take up to 14 days for approval of your Live Scan fingerprinting to come back from the California Department of Justice. Referees are advised to get their fingerprinting done as quickly as possible in order to ensure that their approval is received by Cal South before June 30th, when the referee registration period ends.
  2. Any referee, 18 years or older, that has not completed the Live Scan process will NOT be able to referee any youth matches.

For all referees who will turn 18 before or after the deadline date, you will have 90 days from the date you turn 18 to complete your Risk Management. If you are a minor or about to turn 18, please do not get your Live Scan done, as the Department of Justice will not accept your Live Scan until you have actually turned 18, and then you will have to complete the process again.

If you have already gone through the Live Scan process as a coach or for other administrative roles and would like to check your status, or if you have any other questions regarding Risk Management and Live Scan, you can contact Sangita Nichols at 714.451.1501 or snichols@calsouth.com.

For more information about Cal South's Risk Management program, go to http://www.calsouth.com/risk-management/ .

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YOUR NEW. 2010/2011 CAL SOUTH PASSES ARE ON THEIR WAY!
Make sure to destroy your unused 2009/2010 passes!
Player passes may be printed and may be used July 1st for immediate use. This should allow registrars a more flexible window in which to print and prepare cards, while also allowing more flexibility in terms of summer tournament participation and bracketing. As an additional reminder, Cal South 2009/2010 fall, spring 2010 and summer 2010 passes are valid through August 31st. However, please note, that any unused 2009/2010 passes must be destroyed. The new 2010/2011 players passes may be used beginning July 1 through August 31, 2011.

Whatever you do, please do not piecemeal your pass requests! Don't wait to order your complete supply for the fall, spring and summer tournament season. ORDER ALL OF THEM TODAY! To find out what your complete allocation is, or if you have questions regarding the use of Cal South Member I.D. Passes, please contact Anthony Morales in the League Account Management department at amorales@calsouth.com or 714.451.1550.

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NEW I.D. CARD PREVIEW/PRINT FEATURE INTRODUCED INTO CORIS REGISTRATION
ADG recently announced a brand new preview/print I.D. cards function into Cal South's CORIS system, which allows a registrar to preview player cards prior to printing. The new feature is already available for use.

Preview/Print I.D. Cards:

  • Replaces 3rd party printer software Mead Co.
  • Streamlines printing process
  • Provides preview of cards prior to printing
  • Mac and multi-browser compatible
  • Information on cards remains secure and not editable

For more information on how to implement this new feature, click here to download this helpful pdf .

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CAL SOUTH ANNUAL PLAYER REGISTRATION AUDIT WILL BEGIN ON JULY 1, 2010
Moratorium Placed on 2009-2010 CORIS Applications
The official start of the 2010-2011 seasonal year is less than three months away, officially beginning on September 1, 2010! In tandem with this, Cal South will be embarking on its annual player registration audit, which will begin in earnest on July 1, 2010. To completely fall in line with the audit process, Cal South found it necessary to place a moratorium on the ability for leagues and clubs to generate further player/administrator applications for the fall 2009-2010 seasonal year. This will have a "zero" impact on the 2009-2010 seasonal year as well as the spring and summer '09 seasons.

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TICK-TOCK! TICK-TOCK! THE TRANSFER CLOCK IS TICKING DOWN!
Transfer Players Up Until July 31st at 11:59 p.m.; Roster Freeze Period in Effect on August 1st
The deadline for transfers is rapidly approaching, so make certain that the coaches and administrators in your league or club are completely aware of the deadline. Players can transfer from one team to another up until July 31st at 11:59 p.m. After that, on August 1st, the roster freeze period goes into effect. The start of the preseason roster is then in full gear, effectively placing a moratorium on any movement from one team to another. In the event that a player either desires or absolutely has to move to another team, it will require a Player Transfer Waiver Form, which can be downloaded here.

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CAL SOUTH OFFICIAL LOGOS, INFO & NAME TEXT FOR MEMBER LEAGUE WEBSITES
New Resource Created to Aid Webmasters & League Admins in Solidifying Identification with Cal South
As part of a drive to help solidify the identification in the public eye between Cal South and its member leagues, and as a direct result of the recent amendment about the organization's name change, a resource has been created so that member leagues can easily access basic Cal South information and graphics for use on their websites.

Many long-standing member leagues still have Cal South logos from many years back which are outdated, in addition to having older terms (such as CYSA-S) instead of Cal South, in prominent places on their websites. To get the fullest benefit possible in affiliating with Cal South, member leagues and clubs should seek to strengthen the bond of identification between their organization and its members with that of Cal South. One of the simplest ways to do this is to provide readily available information about Cal South, along with a proper logo and hyperlink to our homepage.

By clicking here, you will find a resource page on CalSouth.com .which will provide you with a variety of logo formats (in both JPG and EPS versions), along with boilerplate (About Cal South) text and proper URLS for several Cal South sites. This is not a demand to use all of the information provided. We are simply providing the information because we get many requests every year for such materials, and each individual club is left to decide what they might or might not use on their own site.

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About Cal South:
The California State Soccer Association - South (Cal South) is a 501(c)(3) non-profit corporation, organized in the State of California for the purpose of providing athletic opportunities for both youth and adult soccer players in our community. Cal South is an affiliate member of the United States Youth Soccer Association (USYSA) and the United States Soccer Federation (USSF). Further information on Cal South and its programs can be obtained via the organization's websitewww.calsouth.com
by contacting the Cal South Corporate Office at 714.778.2972.

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