Hot Sheet Detail

Cal South Admin. Hot Sheet | April 12, 2010

April 12, 2010



Welcome to the Cal South Admin. Hot Sheet,
a newsletter directed to all Member League VIPs, geared towards
keeping you informed and updated on the latest Association business


Monday, April 12, 2010
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UPCOMING DEADLINES UPCOMING EVENTS
4/15 Youth League Applications Due 4/17 Cal South National Cup Start Date for U14-U18 
4/23 Cal South National Cup Entry Deadline for U19 5/1 Cal South Board of Directors Meeting 
4/23 Cal South State Cup Adult Championship Registration
5/8 Cal South National Cup College Showcase Weekend
4/24 Cal South National Cup Draw/Cup-Tie Date for U19 5/29 Cal South National Cup Start Date for U19
4/30 Cal South Sanctioned Tournament Entry Deadline 5/29 2010 Cal South 7v7 Adult Championship
5/21 Cal South National Cup Roster Freeze for U19 6/1-6/30 Cal South Referee Mentor Program | Albuquerque, NM
6/1 All Referees, Ages 18 & Older, Must Complete Risk Management Process 6/5-6/13 U.S. Soccer National "B" & "C" Coaching Courses | Home Depot Center, Carson

For full Cal South Calendar, please click here

YOUTH LEAGUE APPLICATIONS ARE DUE BY APRIL 15, 2010
Be Sure that Each Step of This Vital League Process Are Completed Fully to Be Sanctioned for 2010-2011
The Youth League Application process is well underway. Youth League Applications need to be completed by April 15, 2010. The application process was recently made available online, but leagues needing to begin the process are asked to click here first in order to review several helpful documents that should help them complete the process smoothly. There is also a link on that page which will take the league representative to the online Youth League Application site where they will be asked to create a user account to log in to the system. If you are already set to begin the process, you can click here to go to the Youth League Application site directly.

On that note, many leagues have already started the new online application process but have fallen short of completing the process in its entirety. Because the process requires exact and detailed information, it is vital that that all requirements are met, otherwise a delay in the final processing of your Youth League Application may occur. For additional information, click on the links above, or if you have further questions, please contact the Cal South League Account Management department.

U.S. SOCCER SUMMER NATIONAL COACHING SCHOOLS TAKE PLACE THROUGHOUT JUNE
National "B" & "C" Courses Set for The Home Depot Center, June 5-13, 2010
U.S. Soccer's National Coaching Schools for the "A," "B" and "C" License Courses will take place throughout the month of June in four locations across the United States.

Summer "A" Audit, "A," "B" and "C" courses are set for June 5-13 at Darlington School in Rome, Ga. and "B" and "C" courses will take place at The Home Depot Center in Carson, Calif. Northfield Mount Hermon School in Northfield, Mass., will host "A" Audit, "A," "B" and "C" License courses June 17-25 and a National "A" Audit, "A" and "B" course will take place June 19-27 Lake Forest Academy in Lake Forest, Ill. For full press release on CalSouth.com, click here

U.S. Soccer Coaching Education Summer Course Application

REGISTRATION STILL OPEN FOR U20 & U23 BRACKETS FOR CAL SOUTH STATE CUP ADULT CHAMPIONSHIP
U23 National Flight Team Champions Qualify for USASA Region IV U23 Cup Tournament in June in Sacramento
Interested adult players and coaches should be aware that registration is still open for the U20 and U23 brackets. The registration deadline for these brackets is April 23, with play beginning on May 29, 2010. There is only a Cal South flight for U20 teams, but U23 teams should be aware that there is both a Cal South and National flight for that bracket. National flight U23 team champions qualify to compete in the USASA Region IV U23 Cup Tournament on June 5-6, 2010 in Sacramento, CA.

Click here to register now
Click here for Cal South State Cup Adult Championship page
Click here for Cal South State Cup Adult FAQ

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CAL SOUTH ODP CAMPS OPEN FOR REGISTRATION
7 Day Camps, 3 Residential Academies to Take Place This Summer - REGISTER HERE
Registration for the summer 2010 edition of the popular Cal South ODP Camps went live at www.ODPCamps.com about two weeks ago. There will be seven day camps available this year, to be held in Anaheim Hills, Cypress, Oceanside, Moorpark, Fullerton, San Diego and San Juan Capistrano. The online discounted price for the day camps is $185 per player.

Additionally, there will be three residential academies available, each of them to be held at the Thacher School in Ojai. ODP Youth Academy Girls Week will be held June 26-30, Boys Week will be held July 2-6, and the special Finishing and Goalkeeper Academy will take place from July 8-11. The Boys Week and Girls Week Academies cost $695 a player, but registering online allows you to place a down payment of $275 on the purchase to save your player's place in the academy. The Finishing and Goalkeeper Academy costs $495 a player, with a $225 down payment option offered online. All accounts must be paid in full by June 1, 2010. (Please read the cancellation and refund policies on the registration page carefully). Space is limited for all camps, so register soon!

Click here to register for the 2010 Cal South ODP Camps

ALL REFEREES, 18 AND OLDER, MUST COMPLETE THE RISK MANAGEMENT
PROCESS BEFORE JUNE 1, 2010

A Must If You Wish to Referee Games for the 2010-2011 Season
Please Allow 14 Days from Time of Fingerprinting for the California Department of Justice to Clear You By June 1st
All Cal South referees, 18 and older, must have their Risk Management process completed before June 1st of 2010 in order to be able to referee any youth games within Cal South. These referees should consider that it can take up to 14 days for approval of their Live Scan fingerprinting to come back from the California Department of Justice. Referees are advised to get their Live Scan done with these 14 days built into their schedule, since the June 1st deadline is the date by which approval must be received from the California Department of Justice. The deadline date should not be considered as the last day one can get fingerprinted. Doing so will leave you out of refereeing for the coming season.

The deadline date of June 1st was put into place after careful consideration between the State Referee Committee (SRC) and the Cal South Board of Directors. There will be no exceptions after this date. For all referees who will turn 18 before or after the deadline date, you will have 90 days from the date you turn 18 to complete your Risk Management. If you are a minor or about to turn 18, please do not get your Live Scan done, as the Department of Justice will not accept your Live Scan until you have actually turned 18, and then you will have to complete the process again.

If you have already gone through the Live Scan process as a coach or for other administrative roles and would like to check your status, or if you have any other questions regarding Risk Management and Live Scan, you can contact Lisa Wolfs at 714.451.1520 or lwolfs@calsouth.com .

For more information about Cal South's Risk Management program, go to http://www.calsouth.com/risk-management/ .

CCAAP - CAMPS, CLINICS AND ACADEMY PROGRAMS
Get engaged with CCAAP: THE Gateway to a Successful Soccer Season!
Now that the fall 2009-2010 season is ended, many leagues are busily working on seasonal registration operations such as the spring, summer and the impending fall 2010-2011 seasons! Within that vein of activity, we are also focusing our efforts on programs that are typified as non-traditional programs such as clinics, camps, and academies.

These programs are quite diverse, but encompass activities that should be incorporated into the registration process. CCAAP (Camps, Clinics and Academy Programs), as we aptly named these play types, can now be captured easily and affordably within the standard registration process that you are already familiar with today. This proactive measure is chiefly to avoid any potential problems in key areas such as KidSafe and personal injury. In addition, these key programs, among others, help strengthen and insure best protection practices for our membership.

To learn more about CCAAP, please click here . If you have questions about CCAAP, please contact the League Account Management department at 714.451.1513.

PLAYER REGISTRATION FEES
It is Critical That Your League's Account is Paid Up and Current
Be sure your league is current (reflecting a $0.00 balance on your account) on player registration fees (league statements). Your league statement is critical to review. If there is a balance over $500, please call Rebecca Nelson in Cal South's Accounts department at 714.451.1528, and also contact your league president. In some cases, this is a sign of cash improprieties. Also, not being current will affect your league's membership benefits, which include: credentialing at the AGM, CORIS access, sanctioning eligibility, insurance coverage and upcoming league approvals.

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CORIS MIGRATION AND WORKING WITH APPLICATIONS:
Scrub your teams of any non-returning players and help your fellow registrar
As you complete your seasonal migration, make certain that you identify any players that will not be returning to your league. This generally applies to any competitive teams with players that are in an "assigned" status. The process of "rejecting" or removing a player of the roster and cancelling the application will permit other leagues and clubs the opportunity to register the player easily and clearly. If you have any questions regarding the migration and/or the clearing of applications, please feel free to contact the League Account Management Department at 714 451-1513.

SUMMER TOURNAMENT SEASON 2010 REMINDER
The summer tournament season will be available and open on May 1, 2010 to eligible leagues. So, it's important to have your League Application submitted, your financial house in order, and your season configured properly in order to enjoy the benefits and fun of the summer tournament season. Don't be left out!

LEAGUE FALL SEASON 2010-2011: A QUICK SNAPSHOT OF THE BILLING PROCESS
Even though the Spring 2010 and Fall 2010-2011 seasons have now been opened, it's important to review one very important Cal South business rule. Regardless of the season, an "accepted" player will generate an invoice and not by the process of "activating" the team. However, make certain that when you click on "Save Application Changes" with the purpose of clearing a player, that this is the exact action you want. If you have any questions regarding the clearing process or would like to know more about the billing process, please feel free to contact the League Account Management Department at 714.451.1513.

KEEP YOUR LEAGUE OR CLUB'S 501c3 STATUS ALIVE
Be Sure That Your League Is Ready for Tax Time
StayExempt.org provides online IRS educational resources for tax-exempt organizations, and now features five new mini-courses on its redesigned Form 990. These mini-courses provide information on preparing to file the new Form 990, as well as a walk-through of the entire form and frequently used schedules. Check out other StayExempt.org mini-courses on topics of interest to exempt organizations as well as the web-based version of our popular workshop on tax basics for small and mid-sized organizations. Interested organizations can also register at TaxTalkToday.com and watch an informative, free webcast for practitioners about the redesigned Form 990. IRS and tax-exempt sector experts will discuss the new form and answer many questions.

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Quick Links:

Cal South Rules & Regulations / By-Laws
Cal South Board of Directors
Cal South Corporate Office Directory
LA84 Foundation-sponsored Coaching Courses
Full Cal South Coaching Education Course List

Goal Safety Tips
CalSouth.com Homepage


About Cal South:
The California State Soccer Association - South (Cal South) is a 501(c)(3) non-profit corporation, organized in the State of California for the purpose of providing athletic opportunities for both youth and adult soccer players in our community. Cal South is an affiliate member of the United States Youth Soccer Association (USYSA) and the United States Soccer Federation (USSF). Further information on Cal South and its programs can be obtained via the organization's websitewww.calsouth.com
by contacting the Cal South Corporate Office at 714.778.2972.

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Copyright 2010: California State Soccer Association - South (Cal South); All Rights Reserved.
1029 S. Placentia Ave., Fullerton CA 92831 // 714.778.2972