Hot Sheet Detail

Cal South Admin. Hot Sheet // July 16, 2009

July 16, 2009

Welcome to the Cal South Admin. Hot Sheet, a newsletter
directed to all Member League VIPs, geared towards keeping
you informed and updated on the latest Association business.

Thursday, July 16, 2009

UPCOMING DEADLINES
July 31
Last day players may transfer from one team to another
August 1
Start of Pre-Season Player Transfer Roster Freeze
August 1
Adult League Application Deadline
September 1
New Field Liability Insurance Necessary for 2009-2010 Season
September 1
Fall leagues must have all player registration data entered & accepted in CORIS

Cal South Leagues & Clubs: Have You Considered Adult Soccer In Your League?
ADULT LEAGUE APPLICATION DEADLINE: AUGUST 1
Adult League Application Available for Download Here

As you may have heard, adult league soccer is now a very real aspect of Cal South, and already established Cal South Member Leagues and Clubs are invited to consider expanding their reach beyond youth soccer. Think about it: hidden within all of those cheering moms, dads, aunts, uncles, brothers and sisters on the sidelines of your youth soccer games, there could be some really great soccer players looking for a chance to show their skills on the pitch!

The Cal South Adult League Application deadline is August 1st, so if you are thinking of expanding your league's membership to include all ages, you need to get your completed application in by that time.

For more information on Cal South Adult League soccer, click here. To download an Adult League Application, click here.

Cal South Donates $120,000 More to Its Championship-Bound Teams
$10,000 EACH TO 6 PRESIDENTS CUP & 6 NATIONAL CHAMPIONSHIPS ATTENDEES
US YOUTH SOCCER PRESIDENTS CUP / JUNE 16-19 / RALEIGH, NC
US YOUTH SOCCER NATIONAL CHAMPIONSHIPS / JUNE 21-26 / LANCASTER, MA

Providing the ultimate in "member benefits" to its leagues and clubs, Cal South recently announced the donation of $120,000 - $10,000 each - to its twelve teams set to attend the pair of upcoming national US Youth Soccer events being contested this weekend through the next. Six Cal South teams attending the US Youth Soccer Presidents Cup from July 16-19 in Raleigh, North Carolina and six teams attending the US Youth Soccer National Championships from July 21-26 in Lancaster, Massachusetts received the stipends to help with team traveling expenses. Combined with the amounts given to teams taking part in the regionals leading into each of these national events,. and factoring in the tournament fees that Cal South also picked up for its teams in all of these events, this adds up to over $300,000 Cal South has provided this year to its participating teams.


For full story, click here.


CORIS Tool Box - Registrars Now Have Two New Tools in Their Arsenal!
Combating Duplicate Applications with Duplicate Check & Family Search Tools

In collaboration with ADG, Cal South has initiated the launch of a new internal feature to reduce and eliminate duplicate records. This new tool stemmed from our concerted efforts to increase the search and matching mechanisms for players and administrators, as well as actively reduce the number of duplicate player records as a whole. The new tool highlights if there are additional records and recommends the application to use before continuing further with the transaction. Another smart feature is that it conveniently flags a duplicate record on multiple teams by placing an (x) next to the duplicate record on the team roster screen. For more information on the use of the Duplicate Check tool, please log onto MY360 for further details.

Just as important a tool is the new "Family Search" tool which was recently launched. This feature will allow for a cross-seasonal search for players, parents, and administrators with the added bonus of the having the capability to generate new applications as long as the previous club has not accepted the player. However, there is one caveat, and that is registrars will no longer have the ability to alter the player "LName," "FName" and "DOB" once the age/legal box has been accepted. This new tool will be added to the recent Duplicate Check, which will further enhance the ability for registrars to mitigate duplicates in the system and avoid costly mistakes. For information on the use of the new "Family Search" tool, please log onto MY360 for further details.

Late Fees Will Hit Rec Leagues Missing Aug. 31st Registration Deadline
Having the clearing & billing processes down correctly will save you headaches later

As you're completing your league registration for Fall 2009, it's absolutely imperative for leagues that have recreational play to make sure that the greater part of their player registration is in the CORIS system no later than August 31st. Failure to meet the deadline (Cal South Rule 1.3.2.2) will result not only in higher registration fees per player, but could also lead to lack of accident coverage for your individual players. Please contact your League Account Manager with any questions. To download and review an updated version of the Cal South Rules and Regulations, please click here.

Gaming Circuit Registration Still Open for 3 Circuits
LA Futbol Circuit, Golden Empire Soccer League and Central Coast Soccer League
Registration for three of Cal South's gaming circuits is still open: the Los Angeles Futbol Circuit, Golden Empire Soccer League and Central Coast Soccer League. Registration will close soon, so be sure to sign up soon! For more information, please go the Gaming Circuit page on CalSouth.com by clicking here.

Cal South Annual Player Registration Audit Began on July 1st
Moratorium Placed on 08-09 CORIS Applications

The start of the 2009-2010 seasonal year is less than two short months away, officially beginning on September 1, 2009! In tandem with this, Cal South has already embarked on its annual player registration audit, which began on July 1, 2009. To completely fall in line with the audit process, Cal South found it necessary to place a moratorium on the ability for leagues and clubs to generate further player/administrator applications for the fall 2008-2009 seasonal year. This will have a "zero" impact on the 2009-2010 seasonal year as well as the spring and summer '09 seasons.

Tick-Tock! Tick-Tock! The Transfer Clock is Ticking Down!
Transfer Players Up Until July 31st at 11:59 p.m.; Roster Freeze Period in Effect on August 1st

The deadline for transfers is rapidly approaching, so make certain that the coaches and administrators in your league or club are completely aware of the deadline. Players can transfer from one team to another up until July 31st at 11:59 p.m. After that, on August 1st, the roster freeze period goes into effect. The start of the preseason roster is then in full gear, effectively placing a moratorium on any movement from one team to another. In the event that a player either desires or absolutely has to move to another team, it will require a Player Transfer Waiver Form, which can be downloaded here.

Order Your Cal South Member I.D. Passes Today!
Player passes may be printed and used beginning July 1st and useable immediately. This should allow registrars a more flexible window in which to print and prepare cards while also allowing more flexibility in terms of summer tournament participation and bracketing. As an additional reminder, Cal South 2008/2009 fall, spring 2009 and summer 2009 passes are valid through August 31st.

Whatever you do, please don't piecemeal your pass requests! Don't wait to order your complete supply for the fall, spring and summer tournament seasons… ORDER ALL OF THEM TODAY! To find out what your complete allocation is, or if you have questions regarding the use of Cal South Member I.D. Passes, please contact Victor Villanueva in the League Account Management department at vvillanueva@calsouth.com or 714.451.1515.

Risk Management Policy: A Reminder On Card Printing
The 2009-2010 Season is Approaching Quickly!
All administrators MUST complete the Live Scan process; this includes all coaches, managers, team administrators, board members and tournament directors. A card can NOT be printed until the Corporate Office has received approval from the Department of Justice. The process can take up to 14 business days to complete. Please make sure that your league has correctly inputted or updated your information in the CORIS system. If you log into your CORIS account and see an R with a red circle around it, please contact Lisa Wolfs, Risk Management Coordinator, at 714.451.1520 or lwolfs@calsouth.com.Click here for more information on getting your Live Scan done or on hosting an upcoming session.


CAL SOUTH EVENTS CALENDAR
July 13-17
ODP Day Camps // Moorpark & Chino
July 16-19
July 20-24
ODP Day Camps // Oceanside & Laguna Hills
July 21-26
July 27-31
ODP Day Camps // San Diego
August 3-7
ODP Day Camps // Irvine
August 15
Cal South Board of Directors Meeting // Corporate Office
August 16
San Diego TOPSoccer Day // La Jolla YSL
September 5
Fall Season Kick-Off
September 7
Labor Day // Corporate Office Closed
September 16
Cal South Board of Directors Meeting // Conference Call
October 3
Cal South Board of Directors Meeting // Corporate Office
November 7
Cal South Board of Directors Meeting // Corporate Office
November 21-28
US Youth Soccer ODP 1993-1995 Girls
Thanksgiving Interregional // Coral Springs, FL
November 26-30
US Youth Soccer ODP 1995-1996 Boys
Thanksgiving Interregional // Orlando, FL
December 9
Cal South Board of Directors Meeting // Conference Call
December 26-29
US Youth Soccer ODP 1993-1994 Girls
Christmas Interregional // Ridgeland, MS
December 26-30
US Youth Soccer ODP 1993-1994 Girls
Christmas Interregional // Orlando, FL
January 9, 2010
Cal South Board of Directors Meeting // San Diego
February 13-14, 2010
Soccer Nation Expo 2010 // L.A. Convention Center
February 14, 2010
Cal South Annual General Meeting & Board of Directors Meeting // L.A. Convention Center
February 25-27, 2010
US Youth Soccer Workshop // Fort Worth, TX


Quick Links:
Cal South Rules & Regulations // Bylaws
Cal South Board of Directors
Cal South Corporate Office Directory
LA84 Foundation-sponsored Coaching Courses
Full Cal South Coaching Education Course List
CalSouth.com Homepage

About Cal South:
The California State Soccer Association - South (Cal South) is a 501(c)(3) non-profit corporation, organized in the State of California for the purpose of providing athletic opportunities for both youth and adult soccer players in our community. Cal South is an affiliate member of the United States Youth Soccer Association (USYSA) and the United States Soccer Federation (USSF). Further information on Cal South and its programs can be obtained via the organization's website atwww.calsouth.com or by contacting the Cal South Corporate Office at 714.778.2972.

Copyright 2009: California State Soccer Association - South (Cal South); All Rights Reserved.
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