Hot Sheet Detail

Cal South Admin. Hot Sheet // April 1, 2009

April 01, 2009

Welcome to the Cal South Admin. Hot Sheet, a newsletter
directed to all Member League VIPs, geared towards keeping
you informed and updated on the latest Association business.

Wednesday, April 1, 2009

UPCOMING DEADLINES
April 1
Cal South League Applications for 2009 DUE!
April 11
U14-U18 Roster Freeze for Cal South National Cup
April 27
U19 Draw/Cup-tie Date for Cal South National Cup
April 27
U19 Deadline for Cal South National Cup
April 30
Sanctioned Tournament Applications Due
May 16
U19 Deadline for 2009 Cal South National Cup

Cal South League Applications Due Today, Wednesday, April 1
All Leagues Must Complete This Process Annually

This year's deadline to get your League Applications in to the Cal South Corporate Office is Wednesday, April 1, 2009 -- no exceptions! There is a $100 late fee which will be strictly observed. The League Application notice has been on the Cal South website, calendar page and in the Admin. Hot Sheet since the beginning of the year.

You may begin your own league's application process for the coming year by downloading the 2009 Cal South League Application or Gaming Circuit form by clicking here.

If you need assistance or have questions regarding the process, please feel free to contact Steve Marquez in the Cal South League Account Management department at 714.451.1514 or smarquez@calsouth.com.

Cal South Wins Approval as THE State Adult Association of Southern California
U.S. Soccer Gives Unanimous Approval at March 14th Annual General Meeting

Cal South Soccer recently announced confirmation that it has become the adult state soccer association for Southern California. The U.S. Soccer Federation National Council formally admitted Cal South at its March 14 meeting. The net effect is that Cal South is now a joint state soccer association, responsible for administering both youth and adult programs.

Cal South President Gregg Falk welcomed the news. "Cal South is extremely excited about working with all of the existing adult leagues and programs towards growing the game in Southern California. We look forward to building on the great tradition of adult soccer that has been established in Southern California over the last forty plus years and working together toward building the best soccer association in the world."

To read the full press release concerning Cal South's confirmation, please click here. En Español, click here. Sanctioning for Cal South adult fall leagues will begin later this spring. The adult league application period will open on May 1, 2009 and close on August 1, 2009. Questions and requests for additional information on adult league sanctioning should be directed to Luis Salcedo at 714.451.1507 or lsalcedo@calsouth.com.

Cal South to Hold 4th Annual College Showcase Weekend in May
National Cup Sweet 16 & Quarterfinals, May 9-10, 2009

Cal South will be holding the fourth edition of its annual College Showcase Weekend at the John Blanche Memorial Soccer Complex in Temecula during the Cal South National Cup Sweet Sixteen and Quarterfinals on May 9th & 10th, 2009. College coaches from across the country attend each College Showcase Weekend to see some of the best and most talented sophomores, juniors and uncommitted seniors from one of the deepest talent pools around. Over 100 top college coaches attended last year's event. For more information on the Cal South College Showcase Weekend, please click here.

Save the Date: Cal South Presidents' Summit, June 6 @ Home Depot Center
League Presidents Invited to Annual Gathering and Luncheon

Cal South League Presidents are asked to keep on the lookout for announcements concerning their participation in the upcoming Cal South Presidents' Summit for 2009. This year's Summit will take place once more at the Home Depot Center on the afternoon of June 6, and will directly tie in to that evening's Major League Soccer match between the hometown Chivas USA and the new MLS franchise Seattle Sounders FC. An RSVP invitation survey and details concerning the 2009 Presidents' Summit will be emailed to League Presidents in the coming weeks, so please keep checking.

Cal South to Host 2009 Far West Regional Championships in June
U12-U19 Regional Champs to be decided from June 15-21 in Lancaster, CA

The US Youth Soccer Far West Regionals are being hosted by Cal South in 2009. Immediately after the Cal South National Cup decides its U19 champion for the year, teams from the 14 western states that make up Region IV will gather in Lancaster, California from June 15-21 to decide which teams deserve to move forward to the US Youth Soccer National Championships in Massachusetts in July.

Apart from giving our teams a prime opportunity to compete locally on a high level in front of their family and friends, it also allows Cal South to serve as a gracious host to its neighboring state associations as well. Cal South is honored to have been chosen as host to such a prestigious event, and asks all of its teams and members to take advantage of this chance to show our neighbors the level of excellence and professionalism we have achieved as a leading youth soccer organization.For more information on the event, please go to regioniv.com.

California Hispanic Chambers of Commerce Broadband Initiative Survey
Please Take A Few Minutes to Help This Cal South Partner

Over the last few years, Cal South has partnered with the California Hispanic Chambers of Commerce (CHCC) on a number of projects. They have been instrumental in connecting Cal South into state level discussions which could help expand the opportunities for youth soccer throughout our area.
Now it's our turn to help them. The CHCC is working to close the digital divide among minority businesses and under-served communities in California. They have partnered with the California Emerging Technology Fund to create the Hispanic Business Broadband Initiative. The use of broadband technology is crucial to the success of small businesses, and increasing the knowledge of and access to technological advances is key.

To help better understand the existing understanding and usage of technology in small business, the CHCC has commissioned a survey. It's short... it only takes about five minutes. You can take it anonymously or provide information about your business at the end of the survey. Please go to: http://cahcc.com/survey.html. Click on "Hispanic Chamber of Commerce" as your organizational affiliation, then click "Next," then click on "Cal South" as your chamber affiliation... then begin the survey. We appreciate your participation, time and assistance for this important Cal South partner.


Player Registration Fees
It is Critical That Your League's Account is Paid Up and Current
Be sure your league is current (reflecting a $0.00 balance on your account) on player registration fees (league statements). Your league statement is critical to review. If there is a balance over $500, please call Rebecca Nelson in Cal South's Accounts department at 714.451.1528, and also contact your league president. In some cases this is a sign of cash improprieties. Also, not being current will affect your league's membership benefits which include: credentialing at the AGM, CORIS access, sanctioning eligibility, insurance coverage and upcoming league approvals. Thank you for your attentiveness.


The Path to Smooth Registrar Certification:
Cal South's League Certification Program - Next Session on Saturday, April 25 in Irvine

As of January 1, 2007, Cal South implemented a League Certification program (CLR) to meet the demands of today's soccer organization. The CLR is an education-based training program for all league registrars with an emphasis placed on elevating and distinguishing the role of the Primary League Registrar. If you are interested in attending the upcoming session on Saturday, April 25th in Irvine, or if you have any questions regarding the certification process, please contact the League Account Management Department at 714.451.1513. Space for these sessions is limited, so be sure to sign up right away and get certified now!

My360: Cal South's Online Home for All Registrars
Make My360 the place you turn to for advice from your peers in the youth soccer world!

Registrars, where can you get a contact list of your peers, and easily share your voice, comments, and insight with them? My360 of course! Have you ever wondered what other registrars are possibly doing to make their jobs easier? Well, had you posted your question on My360, it is very possible that another experienced registrar could have provided some guidance to you. Post it, send it, and let someone help you. You are not alone. My360 is an online community where Cal South league registrars can have access to a central repository for documents, information and shared ideas. All Cal South registrars have already received their username and password to My360. To access My360, please look for their link on the right hand side of the main CORIS page, in the box marked "Association Hot Sheet." If you have questions, please contact Steve Marquez in the League Account Management department at 714.451.1514 or smarquez@calsouth.com.

Risk Management Policy: A Reminder On Card Printing
The 2009-2010 Season is Approaching Quickly!
All administrators MUST complete the Live Scan process; this includes all coaches, managers, team administrators, board members and tournament directors. A card can NOT be printed until the Corporate Office has received approval from the Department of Justice. The process can take up to 14 business days to complete. Please make sure that your league has correctly inputted or updated your information in the CORIS system. If you log into your CORIS account and see an R with a red circle around it, please contact Lisa Wolfs, Risk Management Coordinator, at 714.451.1520 or lwolfs@calsouth.com.Click here for more information on getting your Live Scan done or on hosting an upcoming session.

Keep Your League Or Club's 501c3 Status Alive

Be Sure That Your League Is Ready for Tax Time
StayExempt.org, which provides online IRS educational resources for tax-exempt organizations, now features five new mini-courses on the redesigned Form 990. These mini-courses provide information on preparing to file the new Form 990, as well as a walk-through of the entire form and frequently used schedules. Check out other StayExempt.org mini-courses on topics of interest to exempt organizations as well as the web-based version of our popular workshop on tax basics for small and mid-sized organizations. Interested organizations can also register at TaxTalkToday.com and watch an informative, free webcast for practitioners about the redesigned Form 990. IRS and tax-exempt sector experts will discuss the new form and answer many questions.

UPCOMING SPECIAL EVENTS & MEETINGS
April 4
U14-U19 Start Date for Cal South State Cup
April 12
Easter
April 15
Tax Day
April 18
U14-U18 Start Date for Cal South National Cup
April 18
Cal South Board of Directors Meeting // Corporate Office
May 2
Cal South Board of Directors Meeting // Corporate Office
May 9-10
May 10
Mother's Day
May 23
U19 Start Date for Cal South National Cup
May 25
Memorial Day // Corporate Office CLOSED
June 6
Cal South Presidents' Summit // Home Depot Center // Chivas USA vs. Seattle Sounders
June 15-21
June 20
Cal South Board of Directors Meeting // Lancaster, CA
June 21
Father's Day
July 11
Cal South Board of Directors Meeting // Corporate Office
July 21-26

League Fundraising Options:
ESPN Coaches Fundraising Program


Quick Links:
Cal South Rules & Regulations // Bylaws
Cal South Board of Directors
Cal South Corporate Office Directory
LA84 Foundation-sponsored Coaching Courses
Full Cal South Coaching Education Course List
CalSouth.com Homepage

About Cal South:
The California Youth Soccer Association - South (Cal South) is a 501(c)(3) non-profit corporation, organized in the State of California for the purpose of providing athletic opportunities for our community's youth in the sport of soccer. Cal South is an affiliate member of the United States Youth Soccer Association (USYSA) and the United States Soccer Federation (USSF). Further information on Cal South and its programs can be obtained via the organization's website atwww.calsouth.com or by contacting the headquarters at (714) 778-2972.

Copyright 2009: California Youth Soccer Association - South (Cal South); All Rights Reserved.
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