Hot Sheet Detail

Cal South Admin. Hot Sheet // May 15, 2008

May 15, 2008










Welcome to the Cal South Admin. Hot Sheet, a newsletter
directed to all Member League VIPs, geared towards keeping
you informed and updated on the latest Association business.

Thursday, May 15, 2008

May 16
National Cup U19 Roster Freeze Date
May 19
Registration deadline for R9 Referee Instructor Course on May 24th
June 1
ODP Summer Day Camp registration increases to $210
June 1
Fall Teams can be "Activated" in CORIS
June 30
League Registrar Certification Deadline
July 1
Fall 08-09 cards can be printed and used for Competition

Cal South Unveils News Member I.D. Cards
Registrars Can Now Upload and Easily Print Player Photos on Cards
In an effort to make the easy identification of players and coaches a more fluid process, Cal South recently announced several changes to its Membership Identification Cards for the upcoming 2008-2009 season. Outside of the basic redesign of the cards, the biggest change is the ability for league-certified registrars to upload player photos into CORIS, the Cal South Online Registration Information System. Registrars can then print the photos onto the cards.

Each Member I.D. and Member Pass (the portion of the Member I.D. that is officially used by coaches at games) must have a photo on it, and all photos must appear on the front face of the card. Another significant change is that players are no longer required to record their signature on their Member Passes. There is now no requirement for a signature on each card other than that of the league-certified registrar. To read a list of frequently asked questions regarding the new Cal South Membership Identification Card, including distribution dates and proper utilization, please click here.

Memo from US Youth Soccer:
990-N New IRS Filing Requirements for Smaller Tax-Exempt Organizations
Up until recently, only larger charitable, tax-exempt organizations (organizations with annual gross receipts of more than $25,000), have had to file an annual report-Form 990 or Form 990-EZ-with the Internal Revenue Service (IRS). Now, tax-exempt organizations (generally those organizations having a section 501(c)(3) tax-exemption) normally having annual gross receipts of $25,000 or less have to file a new annual form with the IRS.

The new form is Form 990-N and is also called the "e-Postcard" because it is required to be filed electronically. A tax-exempt organization is required to file Form 990-N for tax years ending on or after December 31, 2007. The Form must be filed not later than the 15th day of the 5th month after the close of the tax year for the organization. For example, if the organization's tax year (or fiscal year) ends on September 30th of each year, then the organization must file its Form 990-N by no later than February 15th of the following year. While the Form 990-N requirements apply to all tax-exemption organizations with the lesser amount of annual gross receipts. It's important to note that if an organization fails to file Form 990-N for 3 consecutive years, the organization automatically loses its tax-exempt status.

How To File Form 990-N:
To file the e-Postcard, access the filing site directly by typing or pasting the following address into your Internet browser: When you access the system, you will leave the IRS site and file the e-Postcard with the IRS through their trusted partner, Urban Institute. The form must be completed and filed electronically. There is no paper form.

Cal South R9 Referee Instructor Course Application Deadline: Monday, May 19
Interested in Becoming a Certified Cal South Referee Instructor? Join Us on May 24th

For any interested Directors of Referees in any sanctioned Recreational League, Cal South will be hosting an R9 Referee Instructor Course on May 24, 2008 from 9am to 5pm at the Cal South Corporate Office. This course is for an excellent opportunity for Cal South Recreational programs to develop and train their own R9 Referee Instructors. Application to this event and reservations to attend are required and all applications must be received by May 19 . The cost of the course, with materials, is $35.00. For more information or to register, please click here.

Compton United & Bell Gardens Programs Receive Grants
US Youth Soccer Announces TOPSoccer and Soccer Start Grant Beneficiaries for 2008

US Youth Soccer recently announced that it has made funds available to 28 different groups nationwide as part of its 11th annual grants program cycle. The 28 programs divided a total $85,000 of grants for 2008. Compton United Soccer Club and the Bell Gardens Imperio Soccer Club, with their distinctive Jaboneria Road to Success program, were the two Cal South member clubs among the 14 TOPSoccer and 14 Soccer Start programs that were awarded nationally. "It is exciting to receive support from US Youth Soccer, our National Association, for efforts Cal South clubs are making in their communities," said Cal South President Gregory Falk. "The grants will help deliver quality soccer experiences where they are most desperately needed." To see a complete list of the Soccer Start and TOPSoccer programs that were awarded grants nationwide, click here.

ODP Residential Camps Filling Up Quickly - Send in Your Applications Now!
Girl's Week Sold Out; Spaces Still Available for Boy's Week Camp
ODP Youth Academy Residential Camps are filling up quickly, so send your application in to ensure your spot. Group discounts for the Summer ODP Day Camps are available: any club, league or team registering 5 or more players receive $20 off each camp registration; any league or club registering 20 or more players at a time can receive $35 off each camp registration. In order to receive these discounts, all applications must be submitted together. Please visit our website at for full information on dates and locations or to download an application. For further information or immediate assistance, please contact Elizabeth Dipre, ODP Camps Administrator by email at or by phone at 714.451.1529.

New Coaching Education Courses Have Been Posted!
Cal South's Partnership with LA84 Foundation Reaps Huge Benefits for Member Coaches

Since the extension of the LA84 Foundation's partnership with Cal South for 2008, over 40 new coaching courses have been scheduled. These courses are free of charge, though there is a deposit of $25 to reserve your spot as space is limited for these courses. For a list of all LA84 courses or to register for an upcoming course, please click here. To view our full coaching courses schedule for Spring/Summer 2008, click here. Please also keep in mind it is mandatory that all recreational coaches hold at least a YM1 or YM3 level license when coaching a Cal South team. Not sure what license level is right for you? Click here for a description of each license level Cal South has to offer.

Risk Management Policy: A Reminder on Card Printing
All administrators MUST complete the Live Scan process; this includes coaches, managers, team parents, board members and tournament directors. A card can NOT be printed until the Corporate Office has received approval from the Department of Justice. The process can take up to 14 business days to complete. If you log into your CORIS account and see an R with a red circle around it, please contact Lisa Wolfs, Risk Management Coordinator, at 714.451.1520 or here for more information on getting your Live Scan done or on hosting an upcoming session. Cal South will be hosting coaching classes and Risk Management sessions throughout the summer. Check out the full list of coaching courses by clicking here, so you can get both sessions done at the same time.

May 17
San Luis Obispo County TOPSoccer Fest // Los Osos
May 18
Orcutt TOPSoccer Workshop // Orcutt
May 24
R9 Referee Instructors Clinic // Corporate Office
May 24
National Cup U19 Start Date
May 26
Memorial Day // Corporate Office CLOSED
June 7
Board of Directors Meeting // Corporate Office
June 16-20
ODP Day Camps // Anaheim Hills & Temecula
June 16-22
US Youth Soccer National Championship Series Far West Regionals // Honolulu, Hawaii
June 22
TOPSoccer Clinic // San Diego
June 22-26
ODP Residential Camp - Girl's Week // Thacher School, Ojai
June 28
JUSA TOPSoccer Fest // Placentia
June 28-July 2
ODP Residential Camp - Boy's Week // Thacher School, Ojai

League Fundraising Options:
ESPN Coaches Fundraising Program

Quick Links:
Cal South Rules & Regulations // Bylaws
Cal South Board of Directors
Corporate Office Directory
LA84 Foundation-sponsored Coaching Courses
Full Cal South Coaching Education Course List

About Cal South:
The California Youth Soccer Association - South (Cal South) is a 501(c)(3) non-profit corporation, organized in the State of California for the purpose of providing athletic opportunities for our community's youth in the sport of soccer. Cal South is an affiliate member of the United States Youth Soccer Association (USYSA) and the United States Soccer Federation (USSF). Further information on Cal South and its programs can be obtained via the organization's website or by contacting the headquarters at (714) 778-2972.


Copyright 2008: California Youth Soccer Association - South (Cal South); All Rights Reserved. To unsubscribe, please click
here and type "unsubscribe" in the subject line.